Group Property Coordinator

Metcash Trading Limited; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Extra Leave

Career Growth

Parental Leave

Inclusive Culture

Wellbeing

Flexibility

Team Member Benefits

Job summary

Metcash Trading Limited is seeking a highly organised Property Team Coordinator to support our Property group with onboarding/offboarding, lease administration and documentation. You will maintain accuracy across ProLease, myBuildings and LinkSafe, and assist with financials and reporting.

You will manage diaries, coordinate meetings and prepare presentations for seniorProperty leadership, while handling confidential information with integrity and professionalism.

Qualifications

• Previous experience in an administrative, coordination or team support role.
• Exceptional attention to detail and commitment to accuracy.
• Strong organisational and time management skills.
• Ability to create structure, improve processes and keep tasks on track.
• Confidence managing multiple priorities and meeting deadlines.
• Intermediate to advanced skills across Microsoft Office Suite, particularly Excel.
• Strong written and verbal communication skills.
• Proactive, solutions-focused approach with the confidence to work independently.
• Professional, reliable and highly trustworthy when handling confidential information.
• Qualification in Business Administration, Property, Real Estate or related discipline is desirable.

Responsibilities

• Coordinate the day-to-day administration of the Property team activities including onboarding and offboarding of team members, IT, and communications.
• Coordinate lease administration activities with external service providers, track workflows, resolve issues and improve service delivery.
• Assist three team systems (ProLease, myBuildings and LinkSafe) ensuring portfolio information accuracy and completeness.
• Custodian of property records and documentation, maintaining current lease information, landlord contacts, site details and facilities records.
• Coordinate property-related financial administration including purchase orders, invoice processing and expenditure tracking.
• Prepare, maintain and distribute regular property reports, portfolio updates and management reporting requirements.
• Support the Group General Manager and Head of Property Management with diary coordination, meeting administration and presentation preparation.
• Coordinate team communications around significant property issues.
• Attend to reception and Office Management activities and support workplace initiatives.

Skills

Administrative support

Attention to detail

Organisational skills

Process improvement

Time management

Excel

Communication skills

Independent worker

Confidential handling

Education

Business Administration or Real Estate

Tools

ProLease

myBuildings

LinkSafe

Job description

We're looking for a highly organised and detail-focused Property Team Coordinator to support our Property team and help keep key processes, documentation and administration running smoothly.

This role is ideal for someone who loves creating order from complexity, thrives on structure, and takes pride in delivering accurate, high-quality work. You'll play a critical role in supporting stakeholders across the business, coordinating activities, improving processes and ensuring nothing falls through the cracks.

If you're someone who enjoys streamlining workflows, managing competing priorities and being the go-to person who keeps everything organised, we'd love to hear from you.

What You'll Be Doing

• Coordinate the day-to-day administration of the Property team activities such as the onboarding and offboarding of team members, team IT, team communications, etc.
• Coordinate lease administration activities with external service providers, including workflow tracking, issue resolution, service delivery performance and improvements.
• Provide administration assistance to the three team systems (ProLease, myBuildings and LinkSafe), ensuring the accuracy, integrity and completeness of portfolio information.
• Act as custodian of property records and documentation, maintaining current lease information, landlord contacts, site details, facilities management records and key property data repositories.
• Coordinate property-related financial administration including purchase orders, invoice processing, vendor creation requests and expenditure tracking in accordance with company policies and procedures.
• Prepare, maintain and distribute regular property reports, portfolio updates, lease administration reports, performance metrics and other management reporting requirements.
• Support the Group General Manager and Head of Property Management through diary coordination, meeting administration, presentation preparation, business review materials and general team support.
• Coordinate team communications around significant property issues.
• Attend to reception and Office Management activities as required and provide support to broader workplace and office services initiatives.

What You'll Bring

• Previous experience in an administrative, coordination or team support role
• Exceptional attention to detail and commitment to accuracy
• Strong organisational and time management skills
• A proven ability to create structure, improve processes and keep tasks on track
• Confidence managing multiple priorities and meeting deadlines
• Intermediate to advanced skills across Microsoft Office Suite, particularly Excel
• Strong written and verbal communication skills
• A proactive, solutions-focused approach with the confidence to work independently
• Professional, reliable and highly trustworthy when handling confidential information
• Qualification in Business Administration, Property, Real Estate or related discipline is desirable

Why Join Metcash

We're proud to offer a workplace that supports your wellbeing, growth and success:

Extra Leave: Enjoy a 5th week of annual leave, 2 wellbeing days and 1 volunteer day annually

Career Growth: Access learning, development and career progression opportunities

Parental Leave: 12 weeks of gender-neutral paid parental leave for primary carers

Inclusive Culture: Proud Bronze Employer for LGBTQ Inclusion

Wellbeing: Gold accreditation by Mental Health Australia

Flexibility: FlexReady accredited workplace

Team Member Benefits: Exclusive discounts through the Our Local app