Group Property Coordinator

Metcash Limited; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Extra leave

Career growth

Parental leave

Inclusive culture

Gender pay equity

Wellbeing accreditation

FlexReady

Team member discounts

Job summary

Metcash Limited in Macquarie Park, Sydney, seeks a highly organised Property Team Coordinator to support the Property team with administration, onboarding/offboarding, lease administration and reporting.

You will coordinate external service providers, maintain records, prepare reports, and assist the Group GM and Head of Property Management, while upholding confidentiality and strong stakeholder communication.

Qualifications

• Previous experience in an administrative, coordination or team support role.
• Exceptional attention to detail and commitment to accuracy.
• Strong organisational and time management skills.
• Intermediate to advanced skills across Microsoft Office Suite, particularly Excel.
• Strong written and verbal communication skills.
• Qualification in Business Administration, Property, Real Estate or related discipline is desirable.

Responsibilities

• Coordinate the day-to-day administration of the Property team activities including onboarding/offboarding of team members, IT, and communications.
• Coordinate lease administration activities with external service providers and track workflow and performance.
• Support administration of ProLease, myBuildings and LinkSafe ensuring data integrity.
• Maintain property records: lease information, landlord contacts, site details and key repositories.
• Manage property-related financial administration: purchase orders, invoice processing and vendor requests.
• Prepare and distribute regular property reports, portfolio updates and performance metrics.
• Assist Group GM and Head of Property Management with diary management, meeting prep and materials.
• Coordinate team communications around significant property issues.
• Attend to reception/Office Management activities and support workplace initiatives.

Skills

Administrative experience

Coordination

Time management

Communication skills

Problem solving

Education

Business Administration / Property / Real Estate qualification (desirable)

Tools

ProLease

myBuildings

LinkSafe

Excel

Job description

Property Team Coordinator

Location: Macquarie Park
Employment Type: Permanent Full Time

About the Opportunity

We’re looking for a highly organised and detail-focused Property Team Coordinator to support our Property team and help keep key processes, documentation and administration running smoothly.

This role is ideal for someone who loves creating order from complexity, thrives on structure, and takes pride in delivering accurate, high-quality work. You’ll play a critical role in supporting stakeholders across the business, coordinating activities, improving processes and ensuring nothing falls through the cracks.

If you’re someone who enjoys streamlining workflows, managing competing priorities and being the go-to person who keeps everything organised, we’d love to hear from you.

What You’ll Be Doing

• Coordinate the day-to-day administration of the Property team activities such as the onboarding and offboarding of team members, team IT, team communications, etc.
• Coordinate lease administration activities with external service providers, including workflow tracking, issue resolution, service delivery performance and improvements.
• Provide administration assistance to the three team systems (ProLease, myBuildings and LinkSafe), ensuring the accuracy, integrity and completeness of portfolio information.
• Act as custodian of property records and documentation, maintaining current lease information, landlord contacts, site details, facilities management records and key property data repositories.
• Coordinate property-related financial administration including purchase orders, invoice processing, vendor creation requests and expenditure tracking in accordance with company policies and procedures.
• Prepare, maintain and distribute regular property reports, portfolio updates, lease administration reports, performance metrics and other management reporting requirements.
• Support the Group General Manager and Head of Property Management through diary coordination, meeting administration, presentation preparation, business review materials and general team support.
• Coordinate team communications around significant property issues.
• Attend to reception and Office Management activities as required and provide support to broader workplace and office services initiatives.

What You’ll Bring

• Previous experience in an administrative, coordination or team support role
• Exceptional attention to detail and commitment to accuracy
• Strong organisational and time management skills
• A proven ability to create structure, improve processes and keep tasks on track
• Confidence managing multiple priorities and meeting deadlines
• Intermediate to advanced skills across Microsoft Office Suite, particularly Excel
• Strong written and verbal communication skills
• A proactive, solutions-focused approach with the confidence to work independently
• Professional, reliable and highly trustworthy when handling confidential information
• Qualification in Business Administration, Property, Real Estate or related discipline is desirable

Why Join Metcash

• Extra Leave: Enjoy a 5th week of annual leave, 2 wellbeing days and 1 volunteer day annually
• Career Growth: Access learning, development and career progression opportunities
• Parental Leave: 12 weeks of gender-neutral paid parental leave for primary carers
• Inclusive Culture: Proud Bronze Employer for LGBTQ Inclusion
• Gender Equity: Gender pay gap under 5%
• Wellbeing: Gold accreditation by Mental Health Australia
• Flexibility: FlexReady accredited workplace
• Team Member Benefits: Exclusive discounts through the Our Local app