Property Operations & Records Coordinator

Metcash Trading Limited; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Extra Leave

Career Growth

Parental Leave

Inclusive Culture

Wellbeing

Flexibility

Team Member Benefits

Job summary

Metcash Trading Limited is seeking a highly organised Property Team Coordinator to support our Property group with onboarding/offboarding, lease administration and documentation. You will maintain accuracy across ProLease, myBuildings and LinkSafe, and assist with financials and reporting.

You will manage diaries, coordinate meetings and prepare presentations for seniorProperty leadership, while handling confidential information with integrity and professionalism.

Qualifications

• Previous experience in an administrative, coordination or team support role.
• Exceptional attention to detail and commitment to accuracy.
• Strong organisational and time management skills.
• Ability to create structure, improve processes and keep tasks on track.
• Confidence managing multiple priorities and meeting deadlines.
• Intermediate to advanced skills across Microsoft Office Suite, particularly Excel.
• Strong written and verbal communication skills.
• Proactive, solutions-focused approach with the confidence to work independently.
• Professional, reliable and highly trustworthy when handling confidential information.
• Qualification in Business Administration, Property, Real Estate or related discipline is desirable.

Responsibilities

• Coordinate the day-to-day administration of the Property team activities including onboarding and offboarding of team members, IT, and communications.
• Coordinate lease administration activities with external service providers, track workflows, resolve issues and improve service delivery.
• Assist three team systems (ProLease, myBuildings and LinkSafe) ensuring portfolio information accuracy and completeness.
• Custodian of property records and documentation, maintaining current lease information, landlord contacts, site details and facilities records.
• Coordinate property-related financial administration including purchase orders, invoice processing and expenditure tracking.
• Prepare, maintain and distribute regular property reports, portfolio updates and management reporting requirements.
• Support the Group General Manager and Head of Property Management with diary coordination, meeting administration and presentation preparation.
• Coordinate team communications around significant property issues.
• Attend to reception and Office Management activities and support workplace initiatives.

Skills

Administrative support

Attention to detail

Organisational skills

Process improvement

Time management

Excel

Communication skills

Independent worker

Confidential handling

Education

Business Administration or Real Estate

Tools

ProLease

myBuildings

LinkSafe

Job description

Metcash Trading Limited is seeking a highly organised Property Team Coordinator to support our Property group with onboarding/offboarding, lease administration and documentation. You will maintain accuracy across ProLease, myBuildings and LinkSafe, and assist with financials and reporting.

You will manage diaries, coordinate meetings and prepare presentations for seniorProperty leadership, while handling confidential information with integrity and professionalism.