Governance & Secretariat Executive Officer

Department of Communities; Fremantle; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Competitive public sector wages

12% employer super contributions

Flexible work options

Job summary

Department of Communities in Western Australia is seeking an Executive Officer - Secretariat (Communities Leadership Team) to provide high‑level secretariat, governance and administrative support. You will coordinate meetings, agendas and papers while ensuring timely follow‑ups and effective communications with internal and external stakeholders.

You will advise on governance practices, manage risks, and contribute to process improvements to support decision‑making at senior levels.

Qualifications

• As this position provides support to the Communities Leadership Team the candidate must have Secretariat experience, or experience supporting a Secretariat function of senior level committee/s.
• Willingness to engage with technology, introduce process improvements and drive change.
• Ability to work well under pressure and with tight timeframes.

Responsibilities

• Provide high level secretariat support to the Communities Leadership Team and its committees to ensure meetings are properly called, held, minute-ed and follow up actions undertaken.
• Manage the scheduling of Communities Leadership Team meetings and collation of associated agendas and papers.
• Develop operational procedures and provide expert advice to employees and stakeholders on good practices in corporate governance, particularly in relation to the management of Communities Leadership Team committees and decision-making processes.
• Ensure effective communication through appropriate communication strategies and systems, and liaison and consultation with internal and external parties, ensuring the provision of accurate and timely information.
• Provide professional advice to key stakeholders on projects, initiatives, services or systems including related trends, policies, procedures and issues.
• Support the identification and management of risks and issues including working proactively with stakeholders to implement solutions.

Skills

Secretariat experience

Governance knowledge

Stakeholder liaison

Adaptability to technology

Job description

Department of Communities in Western Australia is seeking an Executive Officer - Secretariat (Communities Leadership Team) to provide high‑level secretariat, governance and administrative support. You will coordinate meetings, agendas and papers while ensuring timely follow‑ups and effective communications with internal and external stakeholders.

You will advise on governance practices, manage risks, and contribute to process improvements to support decision‑making at senior levels.