Executive Support Officer

City of Perth; Perth; On-site; AUD 102,000 - 108,000; Full time

Job summary

The City of Perth is seeking an Executive Support Officer to coordinate executive and administrative services for the Office of the CEO. You will work closely with the CEO and the Executive Leadership Team to manage competing priorities, resolve issues, and improve office processes.

You will coordinate the CEO’s diary, travel, and engagements, handle briefing material, and support the Executive Leadership Team with agendas, minutes and follow-up actions in a dynamic local government environment

Qualifications

• Experience providing executive support and coordinating administrative services while managing competing priorities and sensitive information.
• Knowledge of executive office procedures, briefing and approval processes, and records management.

Responsibilities

• Coordinating the CEO’s diary, meetings, travel and official engagements, including briefing material and logistical arrangements.
• Managing incoming correspondence and briefing processes, reviewing documentation and progressing submissions through approval pathways.
• Coordinating Executive Leadership Team meetings, including agendas, papers, minutes and follow-up actions.
• Maintaining effective office systems and records, providing procedural advice and delivering improvements to administrative processes.

Skills

Executive support

Office coordination

Stakeholder engagement

Organisational skills

Communication skills

Research & analysis

Job description

CEO Alliance | Administration/Personal Assistant/Secretarial

• $102,067–$108,107 per annum, plussuperannuation
• Full-time, permanent
• Perth CBD location

As the capital city of Western Australia, the City of Perth is aLocal Government that is ambitious for the future. To achieve ouraims, we recruit the very best people who understand the Cityexists to enable and deliver the aspirations of the community.

The Opportunity

As an Executive Support Officer at the City of Perth, you willcoordinate executive and administrative services for the Office ofthe CEO. Working closely with the CEO and Executive LeadershipTeam, you will use your judgement and initiative to managecompeting priorities, resolve operational issues and improve officeprocesses.

Reporting to the Manager, Office of the CEO, yourresponsibilities would primarily include:

• Coordinating the CEO’s diary, meetings, travel and officialengagements, including briefing material and logisticalarrangements;
• Managing incoming correspondence and briefing processes,reviewing documentation and progressing submissions throughapproval pathways;
• Coordinating Executive Leadership Team meetings, includingagendas, papers, minutes and follow-up actions; and
• Maintaining effective office systems and records, providingprocedural advice and delivering improvements to administrativeprocesses.

About You

To succeed in this role, you will possess:

• Demonstrated experience providing executive support andcoordinating administrative services while managing competingpriorities and sensitive information;
• Comprehensive knowledge of executive office procedures,briefing and approval processes, and records management;
• Strong organisational, communication and stakeholderengagement skills, with the ability to prepare and reviewcorrespondence, briefing material and minutes; and
• Well-developed research, analytical and problem-solvingskills, with the initiative to resolve issues independently,improve procedures and deliver defined improvementactivities.

If your experience and capabilities match these criteria, wewelcome your application.

Above all, you will live our values of Commitment, Teamwork,Courage and Respect that allow us to come together to lead andsupport the community.

Please view the attached Application Pack to learn more aboutthe role and working at the City.

Eligibility

To be eligible to work for us, you will need to demonstrate:

• A right to work in Australia (e.g. a birth certificate,current passport or current visa);
• Fitness for work via a pre-employment medical (if requiredfor the role); and
• A satisfactory National Police Clearance (dated within 3months).

Applicants may also be considered for similar positions within the City of Perth.

We’re continuing to build a gender-equitable team and a culturethat’s just as diverse, inclusive and welcoming as the City of Perth Community. We encourage applications from people of all ages,cultures (including Aboriginal and Torres Strait Islander peoples),abilities, sexual orientation and gender identities.

Canvassing of Elected Members during the recruitmentprocess will disqualify your application.

For further information please contact Kathleen Jack, Manager - Office of the CEO, 08 9461 3268 or e-mail: [e-mail].

Attachments:

• Application Pack - Executive Support Officer.pdf
• Collection Notice.pdf