Executive Officer - Secretariat (Communities Leadership Team)

Department of Communities; Fremantle; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Competitive public sector wages

12% employer super contributions

Flexible work options

Job summary

Department of Communities in Western Australia is seeking an Executive Officer - Secretariat (Communities Leadership Team) to provide high‑level secretariat, governance and administrative support. You will coordinate meetings, agendas and papers while ensuring timely follow‑ups and effective communications with internal and external stakeholders.

You will advise on governance practices, manage risks, and contribute to process improvements to support decision‑making at senior levels.

Qualifications

• As this position provides support to the Communities Leadership Team the candidate must have Secretariat experience, or experience supporting a Secretariat function of senior level committee/s.
• Willingness to engage with technology, introduce process improvements and drive change.
• Ability to work well under pressure and with tight timeframes.

Responsibilities

• Provide high level secretariat support to the Communities Leadership Team and its committees to ensure meetings are properly called, held, minute-ed and follow up actions undertaken.
• Manage the scheduling of Communities Leadership Team meetings and collation of associated agendas and papers.
• Develop operational procedures and provide expert advice to employees and stakeholders on good practices in corporate governance, particularly in relation to the management of Communities Leadership Team committees and decision-making processes.
• Ensure effective communication through appropriate communication strategies and systems, and liaison and consultation with internal and external parties, ensuring the provision of accurate and timely information.
• Provide professional advice to key stakeholders on projects, initiatives, services or systems including related trends, policies, procedures and issues.
• Support the identification and management of risks and issues including working proactively with stakeholders to implement solutions.

Skills

Secretariat experience

Governance knowledge

Stakeholder liaison

Adaptability to technology

Job description

More Than Just a Job! At Communities we play a vital role in supporting and strengthening communities across Western Australia. We provide services and work with our partners to keep children safe, provide vital community services, including in emergencies, address homelessness, prevent family and domestic violence and provide stewardship for the disability sector. Our work also includes regulating early childhood education and care and leading initiatives across women, youth, seniors, carers, and volunteering.

Why Work With Us?

• We offer some of the most competitive public sector wages in Australia.
• We are a nationally recognised Accredited Carer Friendly Employer through the Carers + Employers program.
• Flexible work options – flexi leave, banked leave and public service holidays.
• More for your future – 12 per cent employer super contributions.
• Smart salary packaging – novated leases & work laptops.

Read more about the benefits of working with us.

Your Role

Your Impact. As Executive Officer - Secretariat (Communities Leadership Team) you will provide high-level secretariat, governance, and administrative support to the Communities Leadership Team.

The role undertakes project assignments as directed by the Director General and /or Director. Some of your responsibilities will be:

• Provide high level secretariat support to the Communities Leadership Team and its committees to ensure meetings are properly called, held, minute-ed and follow up actions undertaken.
• Manage the scheduling of Communities Leadership Team meetings and collation of associated agendas and papers.
• Develop operational procedures and provide expert advice to employees and stakeholders on good practices in corporate governance, particularly in relation to the management of Communities Leadership Team committees and decision-making processes.
• Ensure effective communication through appropriate communication strategies and systems, and liaison and consultation with internal and external parties, ensuring the provision of accurate and timely information.
• Provide professional advice to key stakeholders on projects, initiatives, services or systems including related trends, policies, procedures and issues.
• Support the identification and management of risks and issues including working proactively with stakeholders to implement solutions.

Visit Careers at Communities – our roles for more information.

We believe all our people are leaders, regardless of their role. Our Leadership Expectations , outlined in Building Leadership Impact, describe the behaviours and mindsets we value.

The leadership context for this position is Personal Leadership.

Please note: this position substantively reports to the Director Executive Support however interim reporting arrangements are in place to report to the Director Capability and Performance.

If you’d like to know more about the team or the role, connect with Julia Klemm, Principal Advisor, on 0403 106 227.

For more details, please refer to the attached Job Description Form (JDF).

Opportunities Available

• Current Vacancies: 1 full-time permanent position available for immediate filling.
• Upcoming roles: Applicants will be considered for this vacancy and may also be considered for permanent similar roles at the same level and location arising from this recruitment process.

Applicants will be considered for vacancies in the location of the advertised role/location preferences specified in their application.

Applicants will be assessed on their ability to meet the following Suitability Requirements:

Organisational Requirements:

• As this position provides support to the Communities Leadership Team the candidate must have Secretariat experience, or experience supporting a Secretariat function of senior level committee/s.
• Willingness to engage with technology, introduce process improvements and drive change.
• Ability to work well under pressure and with tight timeframes.

The Suitability Requirements may be assessed at any stage of the recruitment process, which may include interview, referee reports and/or other assessment methods. Appointment is subject to meeting all Suitability Requirements.

Equity and Diversity Communities welcome applications from people from a diverse range of backgrounds and lived experiences, including Aboriginal and Torres Strait Islanders, people with disability, people with diverse sexualities and genders, youth, women, and people from culturally and linguistically diverse backgrounds.

Please let us know if there are adjustments we can make to allow you to fully participate in the application and interview process, as well as in the workplace.

Please contact Macarena Acosta, HR Advisor at [e-mail] or via phone [phone].

If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.

Integrity and Honesty

In line with Communities policies, applicants may be asked for consent to undergo criminal record screening and integrity checks during the application process.

To read more, click here.

Need Assistance?

• adjustments
• alternative formats
• recruitment enquiries or,
• technical issues

Contact: Macarena Acosta, HR Advisor on 0466 349 452 or [e-mail]

We can also be contacted via the National Relay Service on the following numbers National Relay Service: TTY/Voice: 133 677 Speak & Listen: 1300 555 727 SMS Relay: 0423 677 767 Privacy Notice Personal information is collected and managed in accordance with the Privacy and Responsible Information Sharing Act 2024 (PRIS Act) . By submitting your application, you acknowledge the collection of your personal information. For further details on how your information is handled, please view our Privacy Policy. Please note: This recruitment process may be closed or withdrawn at any stage. Applicants will be notified if this occurs. Lodgement is system generated. Any emailed applications or late submissions on or after 4:00pm will not be accepted.