Governance Officer (Executive Officer / Secretariat)

DFP Recruitment; Adelaide; On-site; AUD 90,000 - 120,000; Full time

Job summary

DFP Recruitment is seeking an experienced Governance Officer in Adelaide to provide executive-level secretariat support for senior governance forums. The role ensures high-quality coordination of agendas, minutes, papers, and action tracking, while maintaining confidentiality and political sensitivity.

You will liaise with internal executives and external organisations, plan meeting schedules, and support cross-functional governance initiatives in a fast-paced environment.

Qualifications

• Police Clearance valid within 6 months.
• Proven executive officer or secretariat support at senior level.
• Strong stakeholder engagement across government and external organisations.
• Excellent written communication, concise and sensitive documentation.
• Highly organised with ability to manage competing priorities and deadlines.
• Proactive, adaptable and solutions-focused.
• Attention to detail and commitment to confidentiality.
• Ability to work independently and within a team.

Responsibilities

• Provide confidential secretariat support to senior and strategic meetings.
• Coordinate agendas, papers, minutes, and action tracking.
• Plan schedules for governance meetings and related activities.
• Prepare high-quality correspondence, reports, and briefing materials with political sensitivity.
• Liaise with internal stakeholders, executives and external organisations.
• Support project coordination and cross-functional initiatives.
• Develop, implement and maintain governance processes, procedures and information systems.
• Ensure timely dissemination of governance reporting and documentation.

Skills

Executive secretariat

Stakeholder management

Written communication

Organisation & prioritisation

Discretion & confidentiality

Independent & teamwork

Microsoft Office

Tools

Microsoft Office

Job description

We are seeking an experienced and highly organised Governance Officer to provide executive-level secretariat support to senior and strategic governance forums for one of our SA Health clients.

This is a key role responsible for supporting high-level decision-making processes, ensuring governance activities are delivered with accuracy, discretion, and professionalism.

Key Responsibilities:

• Provide high-level, confidential secretariat support to senior and strategic meetings
• Coordinate end-to-end governance processes including agendas, papers, minutes, and action tracking
• Plan and maintain schedules for governance meetings and related activities
• Prepare high-quality correspondence, reports, and briefing materials with strong attention to political sensitivity and risk
• Liaise effectively with internal stakeholders, executives, and external organisations
• Support project coordination activities and contribute to cross-functional initiatives
• Develop, implement, and maintain governance processes, procedures, and information systems
• Ensure timely dissemination of governance reporting and documentation

About You:

• You hold a Police Clearance valid within 6 months
• Proven experience providing executive officer or secretariat support at a senior level
• Strong stakeholder engagement skills across government and external organisations
• Excellent written communication skills, with the ability to prepare clear, concise, and sensitive documentation
• Highly organised with the ability to manage competing priorities and changing deadlines
• Proactive, adaptable, and solutions-focused, with the ability to contribute new ideas
• Strong attention to detail and commitment to confidentiality
• Ability to work both independently and collaboratively within a team

Desirable:

• Exposure to risk management, policy development, and compliance frameworks

This is an excellent opportunity for a capable governance professional who thrives in a fast-paced environment and can confidently support senior leadership and strategic outcomes.

Successful candidates will be contacted by a DFP Consultant.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise [e-mail]1300 337 000and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.