Governance Support Officer

PRIMA RECRUITMENT AND CONSULTING PTY LTD; Sydney; Hybrid; AUD 99,000 - 121,000; Full time

Benefits offered by this job

Hybrid work arrangement

Close to public transport

Job summary

PRIMA Recruitment and Consultancy is seeking an experienced Governance Support Officer for a respected medical association based in Edgecliff. This permanent full-time role reports to the CEO and provides governance, board secretariat and executive administration support to the CEO, President, Board of Directors and key stakeholders.

You will join a small, professional team and play a critical role in supporting effective governance, coordination of board activities and compliance with policies

Qualifications

• At least 10 years’ experience providing senior administration and governance support to a CEO and Board.
• Experience preparing Board agendas, minutes, correspondence, reports and governance documentation.
• Experience coordinating professional, Board or governance-related meetings and events.
• Excellent written and verbal communication skills and discretion.

Responsibilities

• Provide high-level administrative and secretarial support to the CEO, President, Board of Directors and other key personnel
• Prepare and coordinate Board agendas, minutes, reports, Board papers and circular resolutions
• Maintain accurate governance registers, records and documentation
• Draft correspondence, reports and other governance-related communications
• Coordinate election processes in accordance with organisational policies
• Contribute to the preparation of annual reports, activity reports, publications and website content
• Coordinate and support Annual General Meetings, Society Awards, Board subcommittees and other governance-related events
• Respond professionally to stakeholder and external enquiries
• Assist the CEO and key stakeholders with legislative, policy and constitutional compliance requirements
• Arrange travel for the Board, President and other personnel as required
• Provide broader administrative support and contribute to the smooth operation of the office

Skills

Communication skills

Attention to detail

Independent work

Discretion

Tools

BoardPro

Job description

PRIMA Recruitment and Consultancy is recruiting an experienced Governance Support Officer on behalf of a respected specialist medical association based in Edgecliff.

This is a permanent full-time opportunity reporting directly to the Chief Executive Officer. The position provides high-level governance, Board secretariat and executive administration support to the CEO, President, Board of Directors and other key stakeholders.

The successful candidate will join a small, professional and collaborative team and play an important role in supporting the effective governance and operation of the organisation.

Key responsibilities

Provide high-level administrative and secretarial support to the CEO, President, Board of Directors and other key personnel

Prepare and coordinate Board agendas, minutes, reports, Board papers and circular resolutions

Maintain accurate governance registers, records and documentation

Draft correspondence, reports and other governance-related communications

Coordinate election processes in accordance with organisational policies

Contribute to the preparation of annual reports, activity reports, publications and website content

Coordinate and support Annual General Meetings, Society Awards, Board subcommittees and other governance-related events

Respond professionally to stakeholder and external enquiries

Assist the CEO and key stakeholders with legislative, policy and constitutional compliance requirements

Arrange travel for the Board, President and other personnel as required

Provide broader administrative support and contribute to the smooth operation of the office

About you

To succeed in this position, you will have:

At least 10 years’ experience providing senior administration and governance support to a CEO and Board

Demonstrated experience preparing Board agendas, minutes, correspondence, reports and governance documentation

Experience coordinating professional, Board or governance-related meetings and events

Experience using BoardPro or another Board management platform

Advanced proficiency in the Microsoft Office suite

Excellent written and verbal communication skills

Strong attention to detail and a commitment to accuracy

The ability to manage multiple priorities and work independently

Sound judgement, discretion and an understanding of confidentiality

A calm, organised, accountable and results-focused approach

Previous experience within a membership organisation, professional association, healthcare organisation or similar environment would be highly regarded.

Permanent full-time position

Salary of $110,000 plus superannuation

Hybrid working arrangement

Three days per week in the Edgecliff office

Office conveniently located close to public transport

Annual interstate travel required to attend the organisation’s Annual Scientific Meeting, generally held in late February