Governance & Board Operations Specialist

Optus; Sydney; Hybrid; AUD 90,000 - 115,000; Full time

Benefits offered by this job

Flexible working arrangements

Colleague discounts

On-site amenities

Parental Leave (up to 16 weeks)

wellbeing support & counselling

Job summary

Optus seeks a Governance & Board Coordinator to support the EGM, Governance & Secretariat within the LCP team. You will coordinate Board activities, manage diaries, prepare papers, and liaise with senior executives and external stakeholders.

You will thrive in a large corporate environment, bring meticulous attention to detail, and maintain confidentiality while ensuring governance processes run smoothly. Flexible, hybrid work options and strong stakeholder relationships are valued.

Qualifications

• Demonstrated experience supporting senior executives within a large corporate environment.
• Strong governance and company secretarial capability with board/committee processes.
• Exceptional written and verbal communication skills with executives and stakeholders.
• Highly organised with meticulous attention to detail and strong administrative skills.
• Proactive, resilient and self-motivated with the ability to work independently.

Responsibilities

• Provide comprehensive executive and governance support to the EGM, Governance & Secretariat, including complex diary management, preparation of key deliverables, and coordination of Board and Committee activities.
• Plan and manage Board and Committee meetings end-to-end, including agendas, meeting papers, logistics, board portal administration, minutes preparation, and tracking of actions and resolutions.
• Build and maintain strong relationships with senior executives, Board Directors, shareholder representatives, external advisors, auditors, regulators, and other key internal and external stakeholders.
• Coordinate travel, events, budgets, expenses, onboarding/offboarding activities, technology requirements, and administrative operations for the EGM, Governance & Secretariat and the Board while ensuring confidentiality and professionalism at all times.
• Drive governance excellence through managing company secretarial systems, maintaining corporate records and registers, supporting process improvements, and responding proactively to high-priority and time-sensitive matters.

Skills

Executive support

Governance

Communication

Organisation

Self-motivation

Job description

Optus seeks a Governance & Board Coordinator to support the EGM, Governance & Secretariat within the LCP team. You will coordinate Board activities, manage diaries, prepare papers, and liaise with senior executives and external stakeholders.

You will thrive in a large corporate environment, bring meticulous attention to detail, and maintain confidentiality while ensuring governance processes run smoothly. Flexible, hybrid work options and strong stakeholder relationships are valued.