Governance & Board Coordinator

Singtel Group; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working arrangements

Colleague discounts

$80 monthly credit

On-site childcare centre

Parental leave up to 16 weeks

Wellbeing support (counselling)

Free Optus bus

Job summary

Optus is seeking a Governance & Board Coordinator to provide Board coordination and executive support to the EGM, Governance & Secretariat. Working within the Legal, Compliance & Privacy (LCP) team, you will collaborate with senior executives, Board Directors, external stakeholders, and key business functions to ensure the effective administration of governance activities and Board operations.

This role is ideal for a highly organised professional with exceptional attention to detail, strong

Qualifications

• Experience supporting senior executives in a large corporate environment.
• Strong governance and company secretarial capability and knowledge of board processes.
• Excellent written and verbal communication with executives, directors and stakeholders.
• Highly organized with meticulous attention to detail and confidentiality.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provide comprehensive executive and governance support to the EGM, Governance & Secretariat, including diary management and preparation of deliverables.
• Plan and manage Board and Committee meetings end-to-end, including agendas and minutes.
• Build relationships with senior executives, directors, shareholders, external advisors, and regulators.
• Coordinate travel, events, budgets, onboarding/offboarding, and confidential operations.
• Support processes to improve governance systems and maintain corporate records.

Skills

Executive support

Board coordination

Stakeholder management

Governance frameworks

Communication

Confidential information handling

Tools

Board portal

Job description

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Every day, millions of Australians connect, work, stream, and stay in touch on the Optus network. When it works seamlessly, it's easy to take for granted. But behind it is a team making thousands of decisions every day - decisions that keep people, businesses and communities connected.

Right now, Optus is focused on getting the fundamentals right - simplifying how we work, lifting standards, and building a more reliable, resilient experience for our customers.

It's not about surface-level change. It's about how we make decisions, how we work together, and how we deliver.

As a Governance & Board Coordinator, you will play a critical role in supporting Optus' corporate governance framework by providing Board coordination and executive support to the EGM, Governance & Secretariat. Working within the Legal, Compliance & Privacy (LCP) team, you will collaborate with senior executives, Board of Directors, external stakeholders, and key business functions to ensure the effective administration of governance activities and Board operations. This role is ideal for a highly organised professional with exceptional attention to detail, strong stakeholder management skills, and experience supporting senior executives within a large corporate environment.

The Day to Day

• Provide comprehensive executive and governance support to the EGM, Governance & Secretariat, including complex diary management, preparation of key deliverables, and coordination of Board and Committee activities.
• Plan and manage Board and Committee meetings end-to-end, including agendas, meeting papers, logistics, board portal administration, minutes preparation, and tracking of actions and resolutions.
• Build and maintain strong relationships with senior executives, Board Directors, shareholder representatives, external advisors, auditors, regulators, and other key internal and external stakeholders.
• Coordinate travel, events, budgets, expenses, onboarding/offboarding activities, technology requirements, and administrative operations for the EGM, Governance & Secretariat and the Board while ensuring confidentiality and professionalism at all times.
• Drive governance excellence through managing company secretarial systems, maintaining corporate records and registers, supporting process improvements, and responding proactively to high-priority and time-sensitive matters.

What You Bring

• Demonstrated experience supporting senior executives within a large corporate environment, with the ability to manage complex schedules, competing priorities, and confidential information.
• Strong governance and company secretarial capability, including an understanding (with actual experience viewed favourably but not mandatory) of Board and Committee processes, corporate governance frameworks, and stakeholder management.
• Exceptional written and verbal communication skills, with the ability to engage effectively with executives, directors, shareholders, and external stakeholders.
• Highly organised with meticulous attention to detail, strong administrative capabilities, and the ability to coordinate multiple activities simultaneously.
• Proactive, resilient, and self-motivated, with a strong sense of ownership and the ability to work independently while building trusted relationships across the business.

The good stuff

• Competitive remuneration and colleague discounts. Make life easier (and more affordable) with $80 monthly credit and 25% off Optus products and outstanding shopping discounts with our retail partners.
• Flexible working arrangements with opportunities to work three days in the office, two days remote or home.
• Vibrant and collaborative office campus that includes cafes, convenience store, chill out zones, GP, post office, gym, and on-site childcare centre.
• Competitive leave policies, including additional 'Connected' days to focus on culture, family, health, community, or whatever’s important to you.
• We support growing families with inclusive, carer-neutral paid Parental Leave of up to 16 weeks.
• Build meaningful connections through colleague-led networks and diversity initiatives including Culture Connect, Elevate Women, Disability Network, and Express Yourself (LGBTQIA+).
• Put your wellbeing first with free access to counselling and support services, 24/7 - in-person, by phone, SMS, or video.
• Free Optus bus from Macquarie University Metro Station (every 6-8 minutes); morning and afternoon. Join us for an outstanding career opportunity!

At Optus, we are strengthened by others and that means valuing diversity and saying 'yes' to embracing individual differences. We are committed to ensuring that our application process provides an equal employment opportunity to all job seekers, including individuals from diverse gender, cultural and linguistic backgrounds, individuals with a disability, individuals identifying as being part of the LGBTQIA+ community, individuals who may have served in the armed forces or who identify as Aboriginal and/or Torres Strait Islander. We also want to do our best to make our recruitment process inclusive. If you require any adjustments or accessibility support to participate fairly and equitably in the recruitment process, please email [e-mail] or call 1800 309 170.