Global Office Experience Coordinator

IFS; Melbourne; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

IFS in Australia seeks a Workplace Experience Coordinator to deliver a high-quality, welcoming workplace experience across multiple office locations. You will be the first point of contact for employees, visitors, vendors, and partners, ensuring a professional environment and smooth daily operations.

You will handle space readiness, meetings, events, vendor coordination, and asset management, while aligning with regional Workplace Experience standards.

Qualifications

• 1–2 years in office coordination, hospitality, or administration.
• Highly organised with strong attention to detail.
• Proficient in Microsoft Office Suite.
• Excellent communication and interpersonal skills, collaborating with senior leaders.
• Ability to manage multiple priorities across locations.
• Experience in a software or IT company.

Responsibilities

• Serve as the first contact for employees, visitors, vendors, and external partners, ensuring a professional and welcoming experience at all times
• Ensure daily space readiness across all office areas, including open‑plan spaces, meeting rooms, reception, kitchens, and shared facilities.
• Coordinate meeting room bookings, internal events, and day‑to‑day office activities.
• Liaise with building management and service providers to report, track, and resolve facilities and maintenance issues.
• Maintain workplace standards and support compliance with health, safety, and security procedures, in line with local and regional guidelines.
• Coordinate orders for office supplies, catering, coffee, beverages, and workplace services.
• Support vendor onboarding, manage purchase orders, and maintain records of supplier contracts and assets.
• Manage incoming and outgoing mail and courier shipments.
• Oversee office keys, access badges/ID passes, and car parking access where applicable.
• Support the organisation of internal events and meetings, including logistics, room bookings, catering, and on‑site coordination.
• Contribute to regional workplace initiatives such as sustainability, wellbeing, and employee engagement projects.
• Provide administrative support to the Workplace Experience team and local leadership.

Skills

Office coordination

Hospitality

Administration

Communication

Multitasking

C-level liaison

Tools

Microsoft Office

Job description

IFS in Australia seeks a Workplace Experience Coordinator to deliver a high-quality, welcoming workplace experience across multiple office locations. You will be the first point of contact for employees, visitors, vendors, and partners, ensuring a professional environment and smooth daily operations.

You will handle space readiness, meetings, events, vendor coordination, and asset management, while aligning with regional Workplace Experience standards.