Global HSE Admin Specialist — Data, Reports & Training

Lycopodium; Western Australia; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible work arrangements

Benefits, rewards and recognition with

Professional memberships coverage

18 weeks maternity leave + superannual

Job summary

Lycopodium is seeking an Administration Assistant (HSE) to join the Perth office. You will support the HSE team with data entry, record-keeping and documentation generation to ensure projects meet safety and client standards.

Your role will involve onboarding documentation, maintaining training records and producing monthly HSE reports, while working closely with project personnel and external stakeholders to uphold confidentiality and accuracy.

Qualifications

• 2+ years experience in an administrative role, ideally in EPCM/Client or contractor environments.
• Intermediate to Advanced capability with the Microsoft Office Suite.
• Experience with a variety of systems and IT programs.
• Service-oriented with high data-entry accuracy and attention to detail.
• Excellent organisational and time management skills.
• Strong communication with internal/external stakeholders.
• Confidential and ethical approach to work and safety practices.

Responsibilities

• General administrative duties: data entry, record-keeping, and document generation for HSE processes.
• Manage mobilisation documentation and onboarding support.
• Maintain training records.
• Respond to requests for HSE and project information.
• Assist in monitoring and maintaining HSE management systems.
• Liaise with project personnel on documentation and electronic filing.
• Prepare monthly reports and internal communications such as bulletins and alerts.

Skills

2+ years admin experience

Microsoft Office Suite

Communication skills

Organisational skills

Attention to detail

Stakeholder management

Confidentiality

Tools

IT systems

Job description

Lycopodium is seeking an Administration Assistant (HSE) to join the Perth office. You will support the HSE team with data entry, record-keeping and documentation generation to ensure projects meet safety and client standards.

Your role will involve onboarding documentation, maintaining training records and producing monthly HSE reports, while working closely with project personnel and external stakeholders to uphold confidentiality and accuracy.