Administration Assistant (HSE) - Perth

Lycopodium; Perth; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible work arrangements

Maternity leave (18 weeks + superann)

Superannuation continuity

Discounts for retailers

Career development and mentoring

Job summary

Lycopodium, with offices worldwide, is recruiting an Administration Assistant (HSE) to support the Perth HSE team. The role involves data entry, mobilisation docs, training records, and coordinating HSE information. You will liaise with project staff, prepare reports, and help maintain HSE systems, reporting to the Group HSE Manager and contributing to safe, professional project delivery.

Qualifications

• 2+ years experience in a similar administrative role, ideally in an EPCM/Client or contractor environment.
• Intermediate to Advanced capability across the Microsoft Office Suite.
• Experience with various IT systems and quick learning ability.
• Service-oriented approach with high accuracy in data entry and attention to detail.
• Excellent organizational and time management skills.
• Strong communication skills with internal and external stakeholders.
• Confidential and ethical approach to work and commitment to safety and health practices.

Responsibilities

• General administrative duties such as data entry, record-keeping, and document generation to support HSE processes.
• Managing mobilisation documentation and onboarding process.
• Maintenance of training records.
• Responding to requests for HSE and Project information.
• Assisting in monitoring and maintaining HSE management systems.
• Liaising with Project personnel to manage documentation and electronic filing.
• Preparation of monthly reports and internal bulletins/communications.

Skills

Administrative support

MS Office

Tools

Microsoft Office

Job description

With offices in Australia, Canada, USA, Southern Africa, Ghana, Philippines, Argentina and Peru, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for an Administration Assistant (HSE) to join our growing HSE team in our Perth office.

Reporting to the Group HSE Manager, the Administration Assistant (HSE) will act as a key support to the HSE team, helping to ensure the projects are delivered professionally, safely and in line with Company, Client and industry standards.

The tasks you'll perform

• General administrative duties such as data entry, general record-keeping, and document generation to support the HSE processes
• Managing the collection of mobilisation documentation and assisting with the onboarding process
• Maintenance of training records
• Responding to requests for HSE and Project information
• Providing assistance in monitoring and maintaining HSE management systems
• Liaising with Project personnel to follow-up on documentation & management of electronic filing systems
• Preparation of monthly reports, and internal communications such as bulletins, alerts, and general communications

The expertise you'll bring

• 2+ years experience in a similar administrative role, ideally in an EPCM/Client or contractor environment
• Intermediate to Advanced capability across the Microsoft Office Suite
• Experience working with a variety of systems and IT programs will be considered favourably (or an aptitude to learn new systems quickly)
• A service-oriented approach with a high standard of accuracy in data entry and attention to detail
• Excellent organisational and time management skills
• Exceptional communication skills with the ability to build strong relationships with both internal and external stakeholder
• A confidential and ethical approach to work and commitment to safety and health practices

The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That's why we :

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Provide access to a benefits, rewards and recognition platform that also offers great discounts to hundreds of retailers in Australia.
• Provideemployeeswitha variety ofadditionalbenefits such as coverage for professional memberships, 18 weeks full paid company maternity leave + superannuation continuance, discountand rewards programs, andmuchmore.

Lycopodium is an equalopportunity employer committed to fostering diversityandmaintaininga discrimination free workplace,guidedbyour core values of Respect,Integrityand Diligence.

As part of our commitment to providing the best possible care and service to you the candidate, we commit to respond to every applicant.