Full-Time Program or Project Administrator

Job Q; Gold Coast City; Hybrid; AUD 77,000 - 94,000; Full time

Job summary

Kapoor Carrier Pty Ltd in Ormeau, QLD seeks a Full-Time Program or Project Administrator to manage project schedules, transport timelines and deliverables. The role coordinates fleet resources, drivers and subcontractors to meet objectives and supports budgeting, reporting and continuous improvement.

You should have a diploma or higher in project management and at least 1 year of full-time experience, with strong English communication.

Qualifications

• Diploma-level qualification in Project Management or related field.
• Full-time availability with strong management skills.
• At least 1 year full-time relevant work experience.
• Good English communication skills.
• Proficiency in Microsoft Excel and Outlook.
• Strong communication and relationship-building abilities.
• Self-motivated with a results-oriented mindset.

Responsibilities

• Manage project schedules, transport timelines and deliverables.
• Coordinate fleet resources, drivers and subcontractors.
• Monitor progress and address delays to minimise disruptions.
• Assess risks and implement mitigation strategies.
• Track project costs and variations for review.
• Evaluate subcontractor performance against milestones.
• Coordinate with customers and teams to resolve issues.
• Review requirements to support scheduling and delivery.
• Prepare progress reports highlighting risks and improvements.
• Support revised operational procedures and monitor outcomes.
• Address procurement issues and monitor impact on progress.
• Suggest process improvements for efficiency.

Skills

Time management

Communication skills

Self-motivation

Education

Diploma in Project Management

Bachelor's degree (optional)

Tools

Microsoft Excel

Outlook

Job description

#### Full-Time Program or Project AdministratorOrmeau, QLD 4208Full Time#### Job descriptionKapoor Carrier Pty LtdLocation: 10/22 Mavis Court, Ormeau, Qld 4208, AustraliaFull-Time Program or Project AdministratorSALARY $85,000 + SUPERANNUATIONDUTIES • Managing project schedules, transport timelines and deliverables to ensure container movements and empty container returns were completed within required timeframes. • Assessing transport requirements and coordinating the allocation of fleet resources, drivers, subcontractors and third-party service providers to meet project objectives. • Monitoring project progress against planned timelines, identifying delays and implementing corrective measures to minimise operational disruptions. • Evaluating operational risks, assessing their potential impact on project delivery and coordinating appropriate mitigation strategies. • Monitoring project expenditure, reviewing job costs against initial estimates and identifying cost variations for management review. • Evaluating subcontractor performance against agreed service requirements, project milestones and delivery expectations. • Coordinating with customers, drivers, subcontractors and internal teams to resolve operational issues and maintain project continuity. • Reviewing project requirements and operational constraints to support scheduling decisions, resource planning and service delivery improvements. • Monitoring project performance through delivery milestones, ETAs and operational reports, using project tracking systems and structured reporting frameworks to maintain visibility of project progress. • Preparing project progress reports, highlighting performance issues, risks and variations, and recommending improvements to management. • Supporting the implementation of revised operational procedures and monitoring their effectiveness in improving project coordination and delivery outcomes. • Coordinating corrective actions arising from procurement or operational issues and monitoring their impact on project progress • Evaluating project processes and recommending improvements to procurement coordination, resource planning and operational efficiencyREQUIRED SKILLS • Minimum Diploma-level qualification in (e.g., Project Management, Business or Management) or equivalent in Australia) (or higher qualification, such as a bachelor’s degree) • Full-time availability and strong management skills • At least 1 year fulltime relevant work experience • Your experience must be at the required skill level (performing core tasks such as managing project documentation, tracking schedules/budgets, preparing project submissions/reports, and coordinating support services) • Good English communication skills • Time Management skills, Maintain Productivity • Responsible for day-to-day operations, efficiently managing the duties and responsibilities daily • Proficiency in Microsoft Excel, Outlook, timely emails responses • Strong communication skills and the ability to build professional relationships • Self-motivation and a results-oriented mindset.How to apply:Applications open on 29 October 2026 and close on 28 November 2026.Please send your CV to . Please include the job role title in your email.Login is optional, you may send application via email