Full-Time Program or Project Administrator

Business Nest; Gold Coast City; On-site; AUD 77,000 - 94,000; Full time

Job summary

Business Nest is seeking a Full-Time Program or Project Administrator to manage project schedules, transport timelines and deliverables from Ormeau, Qld. The role offers a salary of AUD 85,000 plus superannuation and requires Diploma or higher in project management or equivalent with at least 1 year of relevant experience.

You will coordinate fleet resources, subcontractors and service providers, monitor budgets and progress, and report on risks and variations to support project delivery and

Qualifications

• Minimum Diploma-level qualification in Project Management or equivalent (Australia) or higher (e.g., bachelor’s degree).
• Full-time availability and strong management skills.
• At least 1 year full-time relevant work experience.
• Experience performing core tasks: managing project documentation, tracking schedules/budgets, preparing submissions/reports, coordinating support services.
• Proficiency in Microsoft Excel and Outlook; timely email responses.
• Strong communication skills and ability to build professional relationships.
• Self-motivation and a results-oriented mindset.

Responsibilities

• Review project requirements and constraints to support scheduling decisions and service delivery improvements.
• Monitor progress through milestones, ETAs, and reports to maintain visibility of progress.
• Prepare progress reports highlighting issues, risks and variations for management.
• Support implementation of revised procedures and monitor their effectiveness.
• Coordinate corrective actions from procurement or operations and monitor impact on progress.
• Evaluate processes and recommend improvements to procurement coordination and resource planning.

Skills

Project coordination

Communication

Relationship building

Self-motivation

Education

Diploma in Project Management or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Excel

Microsoft Outlook

Job description

Full-Time Program or Project Administrator

Location: 10/22 Mavis Court, Ormeau, Qld 4208, Australia

Full-Time Program or Project Administrator

SALARY $85,000 + SUPERANNUATION

DUTIES

• Managing project schedules, transport timelines and deliverables to ensure container movements and empty container returns were completed within required timeframes.
• Assessing transport requirements and coordinating the allocation of fleet resources, drivers, subcontractors and third-party service providers to meet project objectives.
• Monitoring project progress against planned timelines, identifying delays and implementing corrective measures to minimise operational disruptions.
• Evaluating operational risks, assessing their potential impact on project delivery and coordinating appropriate mitigation strategies.
• Monitoring project expenditure, reviewing job costs against initial estimates and identifying cost variations for management review.
• Evaluating subcontractor performance against agreed service requirements, project milestones and delivery expectations.
• Coordinating with customers, drivers, subcontractors and internal teams to resolve operational issues and maintain project continuity.

Key Responsibilities

• Reviewing project requirements and operational constraints to support scheduling decisions, resource planning and service delivery improvements.
• Monitoring project performance through delivery milestones, ETAs and operational reports, using project tracking systems and structured reporting frameworks to maintain visibility of project progress.
• Preparing project progress reports, highlighting performance issues, risks and variations, and recommending improvements to management.
• Supporting the implementation of revised operational procedures and monitoring their effectiveness in improving project coordination and delivery outcomes.
• Coordinating corrective actions arising from procurement or operational issues and monitoring their impact on project progress
• Evaluating project processes and recommending improvements to procurement coordination, resource planning and operational efficiency

Skill & Experience

• Minimum Diploma-level qualification in (e.g., Project Management, Business or Management) or equivalent in Australia) (or higher qualification, such as a bachelor’s degree)
• Full-time availability and strong management skills
• At least 1 year fulltime relevant work experience
• Your experience must be at the required skill level (performing core tasks such as managing project documentation, tracking schedules/budgets, preparing project submissions/reports, and coordinating support services)
• Responsible for day-to-day operations, efficiently managing the duties and responsibilities daily
• Proficiency in Microsoft Excel, Outlook, timely emails responses
• Strong communication skills and the ability to build professional relationships
• Self-motivation and a results-oriented mindset.