Front Office & Parent Receptionist - Part-Time

Covenant Christian School; Sydney; On-site; AUD 40,000 - 60,000; Part time

Benefits offered by this job

Two Conference Weeks for training

Induction Day for new staff

Mentoring for all new staff

Supportive Christian environment

Onsite café and gym

Job summary

Covenant Christian School, located in Belrose on Sydney’s Northern Beaches, seeks a permanent part-time Front Office Administrator to support Parent Reception and general front office duties. The role combines greeting visitors with back-office administration to ensure smooth school operations.

The successful candidate will model Christian values, engage warmly with parents and staff, and manage daily communications, calendars and events using Edumate and Microsoft Office.

Qualifications

• Committed Christian of a reformed evangelical persuasion actively involved in the life of their local church
• Good understanding of and commitment to Christian Schooling
• Ability to model Christian understanding through empathy, compassion, humility, grace and integrity, especially in conflict resolution situations
• First port of call and ‘welcoming face’ to the school for parents and visitors to reception, with a warm, friendly and professional phone manner
• Professional, positive, proactive manner with ability to show initiative and a focused work ethic and ‘can do’ attitude
• Strong interpersonal, verbal and written communication skills for building rapport and liaising at all levels of the school, including with staff, parents, students and volunteers
• High-level administration, organisation and planning skills with strong attention to detail, including the ability to manage competing deadlines, work under pressure and solve problems with flexibility and adaptability
• Ability to work effectively as part of a team
• Intermediate computer skills in word processing, spreadsheets and databases, and the ability to gain an in-depth working knowledge of programs and applications such as Edumate (student management system), the Microsoft Office suite, phone and email systems, school bells and alarm systems, event booking services and websites

Responsibilities

• Be the first point of contact for parents and visitors to the school, providing reception functions from the Parent Reception desk
• Answer the main switch and assist with queries from parents, students and staff
• Clear and action voicemail messages left on the main switch
• Monitor and manage incoming emails and work requests to the “administration” inbox, ensuring prompt responses and forwarding to the appropriate person or department
• Maintain keys and laptops for casual staff, and keys and the logbook for contractors and tutors
• Manage incoming and outgoing post, including distribution to pigeonholes
• Format and update Daily Messages for students and forward the Student Daily Absence Report to teaching staff
• Maintain the staff log-out book
• Prepare Out of Class Passes and Smart Watch Exemptions for students as requested by Heads of Students, Year Coordinators or the Learning Support Coordinator
• Assist teaching staff with non-urgent photocopying
• Assist staff with meeting room bookings, including entering bookings for the C16 meeting room
• Process Volunteer Code of Conduct forms and Working with Children Checks
• Advise cleaners and security of after-hours events each week
• Print Student Medical and Emergency Forms for camps and overnight excursions
• Process the Quarterly Music Tutor Report from the ‘On Location’ system
• Monitor and manage incoming emails and work requests to the “office” inbox, ensuring prompt responses and forwarding to the appropriate person or department
• Prepare, revise and proofread letters and communication; distribute via email to relevant recipients (parents, students, staff) as instructed, and upload to the school app
• Enter details for excursions, incursions, carnivals, events and parent permissions into Edumate and the Term Calendars in the Admin and KLA Coordinators Teams
• Assist as required with the organisation of school events (e.g. School Photos, Parent Teacher Interviews, Information Evenings, Year 12 Graduation)
• Assist with the setup and adjustment of school bell schedules as requested and activate emergency evacuation or lockdown sirens when required
• Print and display Room Changes during exam times and when requested
• Provide back-up support to the Student Reception desk and Sick Bay during busy times and staff breaks (e.g. taking deliveries, signing in visitors or students, attending to Sick Bay, confiscated student mobile phones/jewellery)
• Confirm changes to family contact details and student medical details received through the Edumate Parent Portal approval process or via email/phone
• Undertake other general school administration duties and tasks as specified by the Front Office Team Leader and Executive as required

Skills

Committed Christian

Church involvement

Professional communication

Team player

Conflict resolution

Tools

Edumate

Microsoft Office

Phone systems

Event booking

Job description

Covenant Christian School, located in Belrose on Sydney’s Northern Beaches, seeks a permanent part-time Front Office Administrator to support Parent Reception and general front office duties. The role combines greeting visitors with back-office administration to ensure smooth school operations.

The successful candidate will model Christian values, engage warmly with parents and staff, and manage daily communications, calendars and events using Edumate and Microsoft Office.