Front Office Coordinator

U&U Recruitment Partners; City of Melbourne; On-site; AUD 48,000 - 60,000; Part time

Job summary

u&u Recruitment Partners in Melbourne's CBD is seeking a Front Office Coordinator to cover a 12-month contract. The role sits at a reception desk, four days per week, with Fridays off, and involves greeting clients, meeting room setup, calendar management, and supporting senior EAs.

You will thrive on professional presentation, confidentiality, and a proactive attitude to handle quieter periods and travel bookings as needed.

Qualifications

• Previous Reception and Office Coordination experience within a professional environment.
• Immaculate presentation and professional communication skills both written and verbal.
• Willingness to work four days per week in-office.
• A passion for managing an office and a desire to succeed.

Responsibilities

• Greeting clients professionally and directing them to meeting rooms.
• Answering a small number of calls.
• Setting up and tidying meeting rooms and conferencing spaces.
• Calendar management for executives.
• Maintaining confidentiality and discretion.
• Assisting company-wide EAs with travel bookings.
• Managing mail, courier, and general office duties.
• Facilities management and OH&S duties.

Skills

Reception experience

Professional communication

Calendar management

Confidentiality

Event coordination

Tools

Microsoft Office Suite

Outlook calendar

Job description

• Melbourne CBD location
• 12 month contract
• 4 days per week – Fridays off
• 8:30am to 5:30pm – one hour lunch

Working with an extremely successful Global Corporate business, you will be taking on the Front Office Coordinator position due to an internal promotion to an Executive Assistant role.

Your day will look something like this:

• Professionally greeting clients, directing them to the appropriate meeting room and offering refreshments;
• Answering a very small number of calls;
• Setting up and cleaning meeting rooms;
• Calendar management;
• Exercising a high level of confidentiality and discretion;
• Assisting company-wide EA’s where required including booking travel;
• Conference, meeting and event management including;
  • Room set up or venue booking;
  • IT/AV set up;
  • Ordering catering;
  • Making name tags, printing menus;
  • Documentation and presentation creation;
  • Greeting guests and offering refreshments; and
  • End of event pack up and clean up.

• Mail and courier management;
• General office and kitchen tidy up including packing/emptying dishwasher; and
• Facilities management and OH&S.

To be considered for this role, we are seeking:

• Previous Reception and Office Coordination experience within a professional environment;
• Immaculate presentation and professional communication skills both written and verbal;
• A helpful attitude and willingness to find work in those quieter times; and
• A passion for managing an office and a desire to succeed.

Please note this role is 4 days per week in office, sitting at a reception desk out the front of the office.

At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.

Additionally, for a barrier-free and inclusive online experience, you can access u&u’s opportunities using accessibility software Recite Me at https://www.uandu.com/jobs.