Junior Receptionist And Office Admin

Placing Heads Recruitment; City of Melbourne; On-site; AUD 52,000 - 65,000; Full time

Job summary

Placing Heads Recruitment in Melbourne CBD seeks a Junior Receptionist & Office Administrator to be the friendly face at the front desk and to support daily facilities and operations.

You will help with meetings, conferences, and office logistics while collaborating with cross-functional teams. Ideal for candidates with 1–2 years of relevant experience, a proactive attitude, and strong communication skills.

Qualifications

• 1–2 years in a similar role.
• Excellent communication and professional presence with visitors.
• Tech-savvy and quick to learn office software and security platforms.

Responsibilities

• Greet clients and guests, manage arrivals, and arrange catering for meetings.
• Own Access Control and Biometric systems with vendor handovers and training.
• Oversee meeting room bookings and set up video conferencing.
• Coordinate facilities, building upkeep, access cards, and safety drills.
• Manage office supplies, procurement, stock counts, and pantry items.
• Handle mail, couriers, and daily distribution.
• Maintain Asset Register, track AMCs, and assist with supplier invoices.
• Assist with accounts payable, budgeting, and MIS reporting.
• Support internal and external audits with compliant processes.
• Collaborate with Sales, Pre-sales, HR, Immigration, and other teams on admin tasks.

Skills

Front-desk hospitality

Communication

Organization

Tech-savvy

Tools

Office software

Job description

Position Title: Junior Receptionist & Office Administrator

Location: Melbourne CBD

Employment Type: Full-time

Role Overview

Are you a tech-savvy, proactive multi-tasker looking to jumpstart your career in corporate operations? Our client's are a leading global provider of technology consulting and digital solutions, and we're looking for a dynamic Junior Receptionist & Office Administrator to join their team in the Melbourne CBD! In this high-energy entry-level role, you will represent their brand at the front desk, support day-to-day facilities and administrative operations, and collaborate with cross-functional teams to keep their office running seamlessly.

What You'll Be Doing

• Front-of-House & Hospitality: Warmly greet clients and guests, manage visitor arrivals, and coordinate coffee, snacks, or catering from local Melbourne cafes for meetings and VIP visits
• Access Control & Security Systems: Take end-to-end ownership of thier Access Control and Biometric systems for employee and visitor access (full vendor handovers and technical training provided!).
• Meeting & Experience Hub: Oversee meeting room bookings, set up video conferencing technology, and help organize internal events, team celebrations, and office decorations.
• Facilities & Building Coordination: Partner with Building Management for daily office upkeep, housekeeping standards, access card issuance, and vendor entries. Serve as an active Fire Warden and participate in mandatory safety drills.
• Supplies & Inventory Management: Keep the office fully stocked—managing procurement, stock counts, replenishment, and issuance of stationery, office supplies, and pantry consumables.
• Mail & Logistics: Handle incoming and outgoing mail, post office boxes, and daily courier distribution.
• Vendor & Asset Support: Maintain their Asset Register, track Annual Maintenance Contracts (AMCs), source new vendors alongside existing service providers, and assist with supplier invoice processing.
• Finance & Operational Admin: Assist with accounts payable, budget planning, expense tracking, employee databases, and monthly MIS/operational reporting.
• Audit & Compliance Support: Provide inputs for internal and external audits while strictly adhering to company and client policies, processes, and procedures.
• Cross-Functional Collaboration: Work closely with colleagues across Sales, Pre-sales, HR, Immigration, RMG, and TIM to support company-wide initiatives and assist with ad-hoc admin tasks.

What We're Looking For

• Experience: 1-2 years in a similar role
• Communication & Energy: Upbeat, professional, and confident in interacting with visitors, suppliers, and internal executives.
• Tech-Savvy: Quick to learn office technologies, security platforms, and administrative software.
• Organization & Drive: Highly structured, detail-oriented, and excited to take ownership of a varied day-to-day workload.