Football Operations & Logistics Coordinator

Perth Bears; Western Australia; On-site; AUD 70,000 - 110,000; Full time

Job summary

The Perth Bears are seeking a proactive Football Operations & Logistics Coordinator to manage training and match day logistics, equipment, travel and procurement across the program. You will work with the Football Operations Manager, coaches and performance staff to create a professional, high-performance environment.

This hands-on start-up role requires strong organisational skills, attention to detail and the ability to multi-task in a fast-paced sport setting.

Qualifications

• Experience in football operations or team logistics.
• Working with Children Check is required.
• Knowledge of Rugby League is desirable.
• First Aid/CPR certification is desirable.

Responsibilities

• Coordinate training venues, gyms and travel logistics.
• Maintain football equipment and apparel stock.
• Manage supplier orders and budgets with Finance.
• Support match day operations and equipment setup.
• Ensure facilities meet safety and presentation standards.
• Liaise with coaches, players and performance staff.
• Oversee laundry and facility maintenance.
• Provide admin support to Football Department.
• Coordinate team travel and accommodation.
• Set up dressing rooms and post-match pack down.

Skills

Organisational skills

Communication

Attention to detail

Problem solving

Stakeholder management

Teamwork

Job description

About Us

The Perth Bears are Western Australia’s newest professional sporting club, set to join the NRL in 2027. As a high performance organisation, we’re committed to building strong foundations on and off the field to ensure long term success. Joining our team means being part of a rare start-up opportunity in elite sport, where your expertise will directly shape the future of rugby league in WA and help deliver a legacy for our community.

About Us

The Perth Bears are Western Australia’s newest professional sporting club, set to join the NRL in 2027. As a high performance organisation, we’re committed to building strong foundations on and off the field to ensure long term success. Joining our team means being part of a rare start-up opportunity in elite sport, where your expertise will directly shape the future of rugby league in WA and help deliver a legacy for our community.

The Opportunity

We are seeking a proactive and highly organised Football Operations & Logistics Coordinator to help deliver seamless football operations, logistics, equipment management and match day requirements across the Perth Bears program. Working closely with the Football Operations Manager, coaches, players and performance staff, you will coordinate training and game day environments, maintain football equipment and property, manage stock and suppliers, and support team travel and operational logistics. Your attention to detail, practical mindset and commitment to service will help create the professional, safe and high performance environment our players and staff need to perform at their best.

What You’ll Do

• Support the presentation and operational readiness of all football facilities, ensuring they are always maintained to a professional standard.
• Work closely with the Football Operations Manager and external contractors to coordinate turf management activities, including mowing schedules, contractor access and line marking requirements, while ensuring minimal disruption to football operations and training schedules.
• Maintain high standards of workplace safety.
• Manage supplier orders, stock inventories and reconciliations in collaboration with the Finance team, ensuring expenditure remains within approved budgets.
• Work with performance and medical staff, suppliers and commercial partners to maintain stock levels and support purchasing activities within approved budgets.
• Coordinate training venues, gyms, recovery spaces, meeting rooms and off-site football activities.
• Coordinate equipment, baggage, transport, accommodation venues and Captain's Run logistics for away fixtures.
• Manage apparel allocations, sizing records, stocktakes and kit requirements for training, travel, match days and club activities.
• Maintain accurate inventories of football equipment, apparel and club property, including cleaning, repairs, replacement and safe storage.
• Provide administrative support to the Football Department, ensuring the smooth day-to-day operation of football activities where required.
• Oversee laundry services and facility maintenance requirements, including daily pool and wet area testing.
• Prepare, set up, pack down, transport and store training equipment, hydration stations and nutrition supplies.
• Set up and support dressing rooms, warm-up areas, medical and strapping zones, interchange benches and post‑match pack down.

What We’re Looking For

• Strong organisational skills and the ability to manage multiple priorities in a fast paced environment.
• Excellent communication, stakeholder management and problem solving skills.
• High attention to detail, pride in presentation and a proactive, hands‑on approach.
• Ability to work independently and collaboratively, perform under pressure and anticipate operational needs.
• Flexibility to work evenings and weekends and travel as required.
• Experience in football operations, team logistics, professional sport, inventory management, procurement or supplier coordination will be highly regarded.
• Knowledge of Rugby League and current First Aid and CPR certification are desirable.
• A Working with Children Check is required.

Why Join Us?

This is more than a job. It is a rare opportunity to help build the football operations foundations of a new NRL club and contribute directly to the environments that support players, coaches and performance staff. You will work across training, match days and travel in an ambitious, collaborative and high performing culture where initiative is valued and no two days are the same. Most importantly, your work will help the Perth Bears deliver operational excellence on and off the field.

Working in a Start‑Up Environment

The Perth Bears are a start‑up organisation in a critical foundation phase. This position is intentionally hands‑on. You will be expected to coordinate processes, build trusted relationships, solve problems in real time and deliver day‑to‑day operational outcomes as the club grows. Success in this role requires comfort with ambiguity, strong personal accountability, attention to detail and a willingness to move between planning and practical delivery.

Important Information

This role is based in Perth, Western Australia and remote working opportunities are not available.

The Perth Bears are an equal opportunity employer. We value diversity and are committed to creating an inclusive workplace for all employees. We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, and people with disability.

Please note, the Perth Bears do not accept unsolicited applications or requests for employment sent directly to the Club. Only applications submitted through the advertised channels will be considered.

Not open to recruitment agencies.