Fleet Coordinator-Mandarin Speaking

YTO Trading (Australia); Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

YTO Australia is seeking a Fleet Coordinator to oversee daily transportation operations and ensure our fleet runs smoothly. This role suits an organized, hands-on professional with experience in logistics or fleet management.

You will plan schedules, manage driver rosters, monitor GPS and route logs, and drive improvements in efficiency, safety, and compliance. Join a growing team focused on reliable service for business and individual clients across Australia.

Qualifications

• Proven experience in logistics, transport, or fleet coordination.
• Strong communication and coordination skills with drivers, service providers and internal teams.
• Proficiency in Excel for reporting and data analysis.

Responsibilities

• Plan and coordinate daily delivery and transport schedules to ensure timely service.
• Maximize vehicle utilization and minimize idle time.
• Monitor driver routes, trip logs and GPS tracking for performance.
• Create driver rosters and allocate transport resources.
• Supervise drivers to maintain safety, compliance and professionalism.
• Manage vehicle servicing, repairs and inspections as per maintenance schedules.
• Ensure registration, insurance and safety requirements are met.
• Track fleet costs and report on utilisation and productivity.
• Collaborate with Operations, Finance and other teams to align fleet capacity.

Skills

Logistics coordination

Driver coordination

Fleet management

Vehicle maintenance knowledge

Compliance understanding

Excel reporting

Fleet software experience

Job description

YTO Express was founded in Shanghai in 2000 and has grown into one of China’s leading logistics and express delivery companies. As part of YTO Express Group, YTO Australia is expanding our international footprint by providing comprehensive logistics and courier solutions tailored for both business and individual clients across Australia.

POSITION PURPOSE

We’re seeking a Fleet Coordinator to oversee daily transportation operations and ensure our fleet operates smoothly. This role suits someone who is organised, hands-on, and experienced in logistics or fleet management.

KEY RESPONSIBILITIES

• Fleet Operations & Scheduling
  • Plan and coordinate daily delivery and transport schedules to ensure timely and efficient service.
  • Maximize vehicle utilization and minimize idle or waiting time.
  • Monitor driver routes, trip logs and GPS tracking systems to optimize operational performance.
  • Create driver rosters and ensure adequate transport resources are available each day.
  • Supervise drivers to maintain high standards of safety, compliance and professionalism.
• Maintenance & Compliance
  • Manage vehicle servicing, repairs and inspections according to preventive maintenance schedules.
  • Ensure all vehicles comply with registration, insurance and safety requirements.
  • Maintain relationships with external service providers to ensure timely repairs and maintenance.
• Fleet Performance & Reporting
  • Track and analyse fleet-related costs such as fuel, maintenance and insurance.
  • Identify opportunities to improve operational efficiency and cost-effectiveness.
  • Prepare regular reports on fleet performance, utilisation and productivity.
  • Keep all vehicle documentation accurate and up to date, in line with transport regulations and company policies.
  • Work closely with internal teams (Operations, Finance, etc.) to align fleet capacity with business needs.
  • Support the implementation of new fleet systems or process improvements.
  • Contribute to initiatives focused on safety, sustainability and operational excellence.

SKILLS & KEY REQUIREMENTS

• Proven experience in logistics, transport, or fleet coordination.
• Strong communication and coordination skills – able to work effectively with drivers, service providers and internal teams.
• Solid understanding of vehicle maintenance and transport compliance.
• Proficiency in Microsoft Office (especially Excel) for reporting and data analysis.
• Experience with fleet management software is an advantage.
• A proactive and detail-oriented mindset with the ability to manage multiple priorities.