Fleet Compliance & Admin Specialist

Mainfreight; City of Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

Mainfreight in Melbourne is seeking a capable administrator to join our compliance and vehicle fleet team. The role focuses on ensuring subcontractor fleet compliance and supporting day-to-day administration with a flexible and adaptable approach.

You will review driver applications, coordinate insurance paperwork, maintain servicing records, and generate regular reports, while liaising with branch teams to meet compliance standards. Strong Excel and Microsoft 365 skills are essential.

Qualifications

• Excellent written and verbal communication.
• Proven administration experience with attention to detail.
• Strong organisational skills and ability to meet deadlines.
• Proficiency in Microsoft 365, especially Excel.

Responsibilities

• Review owner driver applications and insurance paperwork renewals.
• Allocate driver numbers.
• Maintain compliance database, including vehicle servicing records.
• Liaise with branch teams to meet compliance standards.
• Prepare ad hoc reports as required.
• Perform general administrative and compliance tasks.
• Order fuel cards via BP & Shell systems.
• Maintain monthly fuel usage spreadsheets.
• Order E-Tags for company fleet.
• Assist with motor vehicle claims with insurers and repairers.

Tools

Microsoft 365

Excel

Fuel card systems

Job description

Mainfreight in Melbourne is seeking a capable administrator to join our compliance and vehicle fleet team. The role focuses on ensuring subcontractor fleet compliance and supporting day-to-day administration with a flexible and adaptable approach.

You will review driver applications, coordinate insurance paperwork, maintain servicing records, and generate regular reports, while liaising with branch teams to meet compliance standards. Strong Excel and Microsoft 365 skills are essential.