Fleet Operations & Compliance Coordinator

Modus Projects; Sutherland Shire Council; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Birthday Leave

Paid Parental Leave

Career Development

Supportive Team Culture

Fully Maintained Vehicle

Job summary

Modus Projects is seeking a proactive Fleet Administrator to keep our nationwide fleet compliant, cost-effective and ready to support teams across Australia. You will coordinate registrations, servicing, maintenance schedules and vehicle documentation while handling infringements, insurance claims and driver enquiries.

The role emphasises data accuracy in fleet management and telematics systems, producing timely reports and supporting the Fleet Manager with cost controls and supplier liaison.

Qualifications

• Candidate has prior administration experience and strong organisational skills.
• Excellent communication and relationship-building abilities are essential.
• Proficiency in Microsoft Excel and familiarity with fleet systems or telematics is desirable.

Responsibilities

• Coordinate vehicle registrations, servicing, repairs and maintenance schedules.
• Manage vehicle infringements, driver nominations, insurance claims and accident documentation.
• Arrange replacement and rental vehicles to minimise downtime.
• Manage fuel cards, resolve driver enquiries and investigate discrepancies.
• Maintain fleet management and telematics systems with accurate data.
• Prepare reports on registrations, servicing, compliance and fleet trends.
• Review fleet-related expenditure and assist with reconciliations.
• Liaise with dealerships, suppliers, insurers and internal stakeholders.
• Provide administrative support to the Fleet Manager.

Skills

Administration experience

Organisational skills

Communication skills

Excel proficiency

Customer service

Tools

Fleet management software

Telematics platforms

Microsoft Excel

Job description

Modus Projects is seeking a proactive Fleet Administrator to keep our nationwide fleet compliant, cost-effective and ready to support teams across Australia. You will coordinate registrations, servicing, maintenance schedules and vehicle documentation while handling infringements, insurance claims and driver enquiries.

The role emphasises data accuracy in fleet management and telematics systems, producing timely reports and supporting the Fleet Manager with cost controls and supplier liaison.