Fleet Administration Lead - Centralize Global Fleet

U&U Recruitment Partners; Victoria; On-site; AUD 52,000 - 70,000; Full time

Job summary

u&u Recruitment Partners is seeking a Fleet Administrator for a 6–8 month initial contract with view to permanent. The role is based in Sunshine, Victoria, Australia, within a global manufacturing business.

You will centralise Fleet Management functions and develop processes to lay the foundation for a long-term position. Responsibilities include coordinating day-to-day fleet administration, maintaining records, scheduling maintenance, liaising with drivers and suppliers, processing invoices,

Qualifications

• Fleet Management experience required.
• Proven ability to create policies and implement them across the business.
• Proficient in MS Office Suite.
• Strong attention to detail and accuracy.
• Professional communication with multiple stakeholders.

Responsibilities

• Coordinate the day-to-day administration of the company fleet.
• Maintain fleet records including registrations, insurance, servicing, fuel cards, and vehicle allocations.
• Schedule vehicle maintenance, repairs, inspections, and compliance requirements.
• Liaise with drivers, suppliers, service providers, and dealerships.
• Process fleet-related invoices, reconcile expenses, and assist with cost reporting.
• Manage fuel cards and toll accounts.
• Ensure compliance with company policies, licensing, and road safety regulations.
• Coordinate vehicle onboarding, handovers, and returns.
• Manage insurance claims, vehicle incidents, and infringement notices.
• Maintain driver records, licences, inductions, and training documentation.
• Generate fleet reports and maintain data in fleet management systems.

Skills

Fleet management

Policy creation

MS Office

Stakeholder communication

Tools

Fleet management software

Job description

u&u Recruitment Partners is seeking a Fleet Administrator for a 6–8 month initial contract with view to permanent. The role is based in Sunshine, Victoria, Australia, within a global manufacturing business.

You will centralise Fleet Management functions and develop processes to lay the foundation for a long-term position. Responsibilities include coordinating day-to-day fleet administration, maintaining records, scheduling maintenance, liaising with drivers and suppliers, processing invoices,