Administration Fleet Role

Mainfreight; City of Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

Mainfreight in Melbourne is seeking a capable administrator to join our compliance and vehicle fleet team. The role focuses on ensuring subcontractor fleet compliance and supporting day-to-day administration with a flexible and adaptable approach.

You will review driver applications, coordinate insurance paperwork, maintain servicing records, and generate regular reports, while liaising with branch teams to meet compliance standards. Strong Excel and Microsoft 365 skills are essential.

Qualifications

• Excellent written and verbal communication.
• Proven administration experience with attention to detail.
• Strong organisational skills and ability to meet deadlines.
• Proficiency in Microsoft 365, especially Excel.

Responsibilities

• Review owner driver applications and insurance paperwork renewals.
• Allocate driver numbers.
• Maintain compliance database, including vehicle servicing records.
• Liaise with branch teams to meet compliance standards.
• Prepare ad hoc reports as required.
• Perform general administrative and compliance tasks.
• Order fuel cards via BP & Shell systems.
• Maintain monthly fuel usage spreadsheets.
• Order E-Tags for company fleet.
• Assist with motor vehicle claims with insurers and repairers.

Tools

Microsoft 365

Excel

Fuel card systems

Job description

You will be part of our compliance and vehicle fleet team. The role will be varied so flexibility and adaptability are essential. Initially, your primary focus will be compliance across our subcontractor fleet.

Key responsibilities

Reviewing of owner driver applications including insurance paperwork annual reviews & renewals for all subcontractors

Allocation of driver numbers

Maintain and update the compliance database, including vehicle servicing and records

Liaise with branch teams to ensure compliance standards are met

Prepare ad hoc reports as required

Perform general administrative and compliance tasks as needed

Ordering of fuel cards via BP & SHELL systems

Maintain monthly fuel usage and expenditure spreadsheets

Ordering of E-Tags for company vehicle fleet

Assisting with motor vehicle claims including liaising with vehicle insurers and repairers and managing under excess repairs internally

About you

Excellent written and verbal communication skills

Proven administration experience (compliance experience advantageous but not essential)

Strong organisational skills with a high level of attention to detail

Proficiency in Microsoft 365, particularly intermediate Excel skills

Ability to prioritise tasks and meet deadlines

Initiative, problem-solving ability, and sound judgement

A positive, can-do attitude and a collaborative team approach