Fleet and Admin Executive

Bonds Transport Group; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Bonds Transport Group in Melbourne is seeking an experienced Fleet and Administration Executive to join the Victorian team. Based at the Tullamarine office, you will work with customers, drivers and suppliers to ensure efficient local and national operations and accurate costings.

You will provide quotes, coordinate bookings, monitor jobs, prepare daily reports, and support subcontractor fleets. The role requires strong communication, attention to detail, and the ability to work independently or

Qualifications

• Proven experience in fleet management.
• Experience in administration and reporting.
• Strong communication and customer service skills.
• Experience recruiting drivers is desirable.

Responsibilities

• Provide quote estimates using booking systems.
• Coordinate and monitor jobs for local and national clients.
• Prepare and distribute daily operational reports.
• Update job costings and ensure accurate invoicing.
• Liaise with customers, drivers, and suppliers to optimise outcomes.
• Oversee subcontractor fleet and drive KPI compliance.
• Work independently and as part of the Bonds team.

Skills

Communication

Customer service

Administration

Fleet management

Driver recruitment

Attention to detail

Time management

Word/Excel proficiency

Teamwork

Proactive

Tools

Microsoft Word

Microsoft Excel

Job description

Bonds Transport Group is a same-day local courier service provider with operations in every Australian capital city. Established in 1966, Bonds has grown into one of Australia’s leading transport and logistics providers.

Due to continued organisational growth, an exciting opportunity is available for an experienced Fleet and Administration Executive to join our Victorian team, reporting directly to the VIC Operations Manager.

The Opportunity

As the Fleet and Administration Executive, you will be based in our Tullamarine office, working closely with customers, suppliers, and drivers to build strong working relationships that support both our clients and the Bonds business.

Key Responsibilities

• Provide quote estimates using the Bonds booking systems.
• Coordinate, monitor and manage jobs for local and national clients.
• Coordinate timeslot bookings for LCL/SDL in line with company procedures.
• Prepare and distribute daily operational reports accurately and on time.
• Update job costings to ensure clients are invoiced correctly and drivers are paid accurately.
• Communicate any job modifications affecting costs to clients verbally and electronically.
• Liaise daily with customers, drivers, and external suppliers to achieve the best operational outcomes.
• Allocate and despatch jobs to our sub-contractor fleet , ensuring routes & allocations achieve meeting client deadlines and KPI’s.
• Support and manage the performance of the subcontractor fleet, including coaching, guidance, and issue resolution where required.
• Work both independently and collaboratively within the wider Bonds team.
• Contribute positively to company culture by acting professionally and in the best interests of the organisation.

Key Attributes

• Excellent written and verbal communication skills.
• Strong customer service focus and relationship-building ability.
• Experience in administration and reporting.
• Previous fleet management experience is highly regarded.
• Experience in driver recruitment, including advertising and interviewing, is desirable.
• High level of attention to detail.
• Strong organisational and time management skills.
• Proficiency in Microsoft Word and Excel.
• Ability to work effectively both independently and as part of a team.
• Self-motivated with a proactive approach to work.

Competitive Salary Package.

Supportive team environment and positive company culture.

Full Time permanent opportunity

Modern, office facilities.

Autonomy