Fleet Administrator

Hertz Global Holdings, Inc.; Melbourne; On-site; AUD 65,000 - 88,000; Full time

Benefits offered by this job

Generous discounts on our brands

Employee Car Sales Program

Car Leasing Program

On-site Airport Parking

Additional day leave per annum

A focus on sustainability

Targeted charity partnerships

Key focus on wellbeing and safety

WGEA Certified workplace

Job summary

Hertz Global Holdings, Inc. is hiring a Fleet Administrator in Melbourne to support fleet remarketing and maintenance operations across Australia and New Zealand.

You will coordinate spare keys storage, vehicle licensing tasks and status updates for the Hertz fleet, while partnering with third-party delivery providers. You will handle allocation of registrations, RedBook coding, reconciliations and purchase orders, ensuring accurate records and efficient service across multi-brand operations,

Qualifications

• High school certificate or equivalent qualification.
• Experience in an administration role.
• Strong organisational and time-management skills.
• Proficiency in Microsoft Excel.
• Experience using Cars+ or similar fleet management system is advantageous.
• Strong written and verbal English communication.
• Professional demeanor and excellent interpersonal skills.
• Ability to manage competing priorities across departments.
• Ability to work indoors and outdoors in varying weather conditions.

Responsibilities

• Monitor and arrange collection of spare keys from locations receiving new vehicle deliveries.
• Coordinate secure storage of spare keys for the Australian fleet.
• Distribute spare keys to car sales customers across assigned regions.
• Work with third-party delivery providers to achieve efficient and cost-effective service.
• Return and dispose of registration plates within Victoria.
• Support vehicle licensing and short-term registration renewals.
• Complete RedBook coding, reconciliation and verification across Australia and New Zealand.
• Process vehicle additions and status changes in Cars+.
• Support payment reconciliations and notifications.
• Generate and distribute New Zealand buyback invoices.
• Create and coordinate salvage purchase orders and provide general salvage administration support.
• Provide leave coverage and general administrative assistance to the Fleet Team.
• Assist with improving fleet and technical programs across Australia and New Zealand.

Skills

Administrative skills

English communication

Interpersonal skills

Attention to detail

Time-management

Education

High school certificate

Tools

Microsoft Excel

Cars+

Job description

Hertz is more than a rental car business. It is a global company proud to dedicate itself to meeting customer needs by offering a wide variety of vehicles and services. Boasting a rich history of significant first steps, ambitious ideas and innovation, Hertz has evolved into the reputable global brand it is today. Our global company includes our other reputable brands of Thrifty, Dollar, Ace and Flexicar. At Hertz we drive a ‘One Team’ culture which means at Hertz you will be exposed to all our different brands and be apart of a global multibrand team. We value people, driving change and winning together. If these values resonate, then Hertz is the place for you to achieve your career goals.

To continue our success in the future of car rental, we’re looking for customer focused, high performing Fleet Administrator to join our exceptional team and grow your career!

What are the Perks?

• Generous discounts on our brands
• Employee Car Sales Program
• Car Leasing Program
• On-site Airport Parking
• Additional day leave per annum
• A focus on sustainability
• Targeted charity partnerships
• Key focus on wellbeing and safety
• WGEA Certified workplace

About the Role?

As an Fleet Administrator, you support the administration of fleet remarketing activities. A key focus of the role will be coordinating the storage and distribution of spare keys for the Hertz vehicle fleet across Australia.

You will also provide administrative support relating to vehicle licensing, dealer network allocations, RedBook coding, registration renewals, payment reconciliations, purchase orders and vehicle status updates

Key responsibilities include:

• Monitor and arrange the collection of spare keys from locations receiving new vehicle deliveries.
• Coordinate the secure storage of spare keys for the Australian fleet.
• Distribute spare keys to car sales customers across assigned regions.
• Work with third-party delivery providers to achieve efficient and cost-effective service.
• Return and dispose of registration plates within Victoria.
• Support vehicle licensing and short-term registration renewals.
• Complete RedBook coding, reconciliation and verification activities across Australia and New Zealand.
• Process vehicle additions and status changes in Cars+.
• Support payment reconciliations and notifications.
• Generate and distribute New Zealand buyback invoices.
• Create and coordinate salvage purchase orders and provide general salvage administration support.
• Provide leave coverage and general administrative assistance to the Fleet Team
• Assist with improving fleet and technical programs across Australia and New Zealand.

About You

• A high school certificate or equivalent qualification.
• Previous experience in an administration role.
• Strong administrative, organisational and time-management skills.
• Proficiency in Microsoft Excel.
• Previous experience using Cars+ or a similar fleet management system would be advantageous.
• Strong written and verbal English communication skills.
• A professional approach and excellent interpersonal skills.
• Strong attention to detail and the ability to maintain accurate records.
• The ability to manage competing priorities and work effectively across multiple departments.
• The ability to complete some duties indoors and outdoors in varying weather conditions.

About the Offer

• A competitive annual salary package
• Opportunities for career growth and development
• A supportive and collaborative team environment
• Employee benefits and a motivating company culture

At Hertz, we pledge to provide a safe and supportive work environment for everyone. We are an inclusive business that welcomes diversity, and we encourage applications from all candidates, including Aboriginal and Torres Strait Islander peoples, the LGBTQI+ community and people with disabilities.

This is a great opportunity for an experienced administrator who enjoys working in a fast-paced environment and is ready to support fleet, remarketing and maintenance operations across Australia and New Zealand.

Please note that police background checks will be completed for external candidates as part of the recruitment process.