Finance And Administration Officer

Searson Buck; City of Devonport; On-site; AUD 51,000 - 56,000; Full time

Job summary

Searson Buck in Quoiba, TAS, is seeking a finance and administration support professional for a 4-5 month temporary assignment. You will join a high-performing team and provide timely, accurate support to operations and corporate services, with focus on professional service delivery.

The role requires strong communication, customer service and organizational skills to manage multiple tasks, including accounts, data entry and ad-hoc projects as they arise.

Qualifications

• Excellent verbal and written communication to interact with clients and staff.
• Strong customer service skills to handle inquiries professionally.
• Ability to manage multiple tasks and stay organized.

Responsibilities

• Enter and reconcile daily fuel delivery dockets.
• Import fuel card transaction files across TAS, VIC and Ampol.
• Assist with fuel card enquiries and maintenance.
• Process Ampol fuel and cartage invoices.
• Generate and send monthly EG statements and delivery volumes.
• Support AR and AP activities with data entry and reconciliations.

Skills

Communication Skills

Customer Service Orientation

Organizational Skills

Job description

Job Description

Temp role: 4-5 months with possibility of conversion to FT. Casual Hourly rate: $37.50 - $40.84/hr. Location: Quoiba, TAS.

POSITION SUMMARY

You will operate as members of a high-performing and dynamic team, striving to deliver professional, efficient and timely finance and administration support whilst contributing to the aim of being a high-performing organisation. This role helps provide vital services by collaborating with operations and corporate services teams and applying your passion and service delivery skills to various tasks and projects within the corporate services function.

Key Accountabilities Corporate Services

• Entering and reconciling daily fuel delivery dockets
• Importing of fuel card transaction files (Tasmania, Victoria and Ampol)
• Assist with fuel card enquiries and maintenance
• Ampol Fuel and Cartage invoice processing
• Generate and send monthly EG statement and delivery volumes
• Assisting Lubes customers and taking external calls when needed
• Maintain customer files and records
• Supporting AR and AP teams as required with data entry and reconciliations
• Other corporate services and accounts tasks as required

Skills and Knowledge

• Communication Skills: Excellent verbal and written communication skills to interact effectively with clients and staff.
• Customer Service Orientation: Strong customer service skills to handle inquiries and resolve issues professionally
• Organizational Skills: Ability to manage multiple tasks efficiently and maintain a well-organized workspace.

Attributes

• High attention to detail and accuracy
• Customer service mindset
• Technical aptitude and systems knowledge
• Strong communication and collaboration skills
• Compliance and risk awareness
• Ability to plan, prioritise, and meet deadlines
• Self-motivated with strong time management and goal-setting skills
• Demonstrates integrity, ethical standards, and support for company values

Risk Management

Identify and mitigate risks across areas such as OH&S, environment, legal obligations, audits, and reputation. Ensure adequate insurance coverage is maintained across entities.

Safety Management

• Participate in safety consultations and training
• Follow safety instructions and procedures
• Report incidents and near misses promptly
• Support and promote a strong safety culture

Personnel

Provide ongoing advice and support to the Corporate Services team. Ensure accurate and timely support and administrative functions across business entities.

Team Development

Contribute positively to team dynamics by supporting others and leading by example. Communicate effectively and respectfully. Foster a collaborative and harmonious team environment.

1. Working Conditions / Environment

Standard business hours apply, with flexibility available by agreement with the manager.

2. Working Relationships

Internal

• Chief Executive Officer: Provides advice, support, and direction
• Chief Financial Officer: Provides advice, support, and direction
• Group Financial Controller: Provides advice, support, and direction
• Group Purchasing Officer: Provides advice, support, and direction

External

• Customers: Build strong partnerships to retain and grow business
• Suppliers: Maintain honest and efficient relationships
• Industry Contacts: Network and benchmark best practices

3. Delegation of Authority

In accordance with the Authorities Matrix (as updated from time to time).

Work Health & Safety

As a requirement under the WHS laws, the position holder is expected to actively engage to keep themselves and others safe whilst at work.

As a requirement of the company's business policies, the position holder is expected to -

• Participating in workplace safety consultation as required
• Attend training on safety matters and adopt training into daily work processes as required
• Comply with workplace safety instructions and safe operating procedures
• Report incidents and near misses promptly and according to company procedures
• Support the company safety culture