Property Team Administrator — Dynamic Support

Savills; City of Melbourne; On-site; AUD 65,000 - 78,000; Full time

Benefits offered by this job

Generous Leave

Parental Support

Family & Wellbeing

Flexibility

Growth

Culture

Job summary

Savills in Melbourne CBD is seeking a proactive Team Administrator to support the Commercial Sales group. You will handle high‑level admin tasks, CRM data accuracy, marketing collateral creation, and coordination with suppliers to ensure smooth campaigns and client experiences.

A strong organiser with excellent communication will thrive in this fast‑paced, collaborative environment. Ideal candidates bring administration or team support experience, invoicing knowledge, and solid Microsoft Office

Qualifications

• Experience in an Administration or Team Support role.
• Experience across invoicing and accounts payable.
• Real Estate experience is preferable but not essential.
• Advanced Microsoft Office skills.
• Experience using Canva and/or InDesign highly regarded.
• Excellent time management and organisational skills.
• Exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to work well under pressure and prioritise workload.
• Strong team player mindset, building trust quickly.

Responsibilities

• Provide high level administrative support to the Commercial Sales team.
• CRM data entry and ensure property data accuracy.
• Create and update online listings on company and external sites.
• Prepare and format marketing collateral using InDesign and Canva.
• Coordinate third party suppliers for properties and projects.
• Respond to client enquiries on behalf of executives.
• Prepare reports and campaign updates with gathered information.
• Coordinate deposits, releases and settlement confirmations.
• Track and report on Fee Forecast and Commission for the division.
• Reconcile Marketing Budgets and process expense claims.
• Plan, coordinate and manage commercial team client events.
• EA responsibilities for the State Director when required.
• Prepare tax invoices, purchase orders and manage accounts payable.
• Handle file management, document control and travel bookings.

Skills

Administration experience

Team support

Time management

Organisational skills

Communication skills

Ability to work under pressure

Team player mindset

Relationship building

Tools

Microsoft Office

Canva

InDesign

Job description

Savills in Melbourne CBD is seeking a proactive Team Administrator to support the Commercial Sales group. You will handle high‑level admin tasks, CRM data accuracy, marketing collateral creation, and coordination with suppliers to ensure smooth campaigns and client experiences.

A strong organiser with excellent communication will thrive in this fast‑paced, collaborative environment. Ideal candidates bring administration or team support experience, invoicing knowledge, and solid Microsoft Office