Scheduler

Viva Energy Group; Darwin; On-site; AUD 85,000 - 105,000; Full time

Job summary

Viva Energy Group in Darwin region seeks a Scheduler to manage stock and schedule fuel deliveries to metro and regional customers, ensuring accurate updates to stakeholders. Based at Wishart Rd Office, Monday to Friday 8am–5pm, 38 hours, with possible after-hours calls to adjust schedules.

The successful candidate will coordinate loads, monitor stock at vendor sites and depots, and work with drivers to optimise fleet movements while maintaining safety and regulatory compliance.

Qualifications

• Scheduling of bulk fuel or goods & services is preferred.
• Bulk fuels operations and its day-to-day challenges.
• Road Transport Logistics (Dangerous Goods, Chain of Responsibility & Fatigue Laws).
• General logistics management experience.

Responsibilities

• Scheduling – plan loads in accordance with regulations.
• Stock management – review and maintain stock levels at vendor sites and depots.
• Customer service – provide updates on fuel deliveries.
• High internal communication with customers and stakeholders.
• Optimize fleet schedules to maximise product delivered to customer tanks.
• Troubleshoot delays and adjust schedules with stakeholders.

Skills

Scheduling

Bulk fuels

Road transport safety

ERP systems

Fatigue management

Stock management

Stakeholder comms

Job description

Company Description

Join a company that operates a substantial wholesale fuels business encompassing well established brands of Ausfuel, Directhaul, Mogas Regional and Reliable Petroleum. Geographically we span across all of South Australia, Western Victoria, the Northern Territory and Western Australia.

We have a diverse and well-balanced business that supplies both B2B and B2C segments across Retail, Agri-Business, Fishing, Transport and Mining. Ausfuel's management team has decades of experience in the fuel supply industry, we understand the importance of providing tailored products and services that meet the needs of our customers. Committed to working closely with our customers, understanding their operations, and providing tailored fuel solutions to help them succeed.

Our commitment to customer service extends across the billion litres of fuel annually transported to customers across NT, SA, VIC, WA and NSW. This commitment includes being part of the local community and understanding the industries we supply, whether it’s mining, transport or construction. We are passionate about helping businesses in the Northern Territory and beyond to thrive. For more information about Ausfuel please visit our website www.ausfuel.com.au

Job Description

The scheduler is a critical role in our supply chain, based in Wishart Rd Office, Berrimah. In this role you are accountable for stock management and scheduling fuel deliveries to our metro & surrounding customers and delivering great customer service.

This role is Monday to Friday 8am to 5pm, 38 hours a week.

After hours phone: there is a requirement to take calls and potentially adjust schedules after hours as the role relies heavily on operational success, after hours phone is shared between CSC staff.

Key tasks include

• Scheduling – planning loads in accordance with regulations.
• Stock management – reviewing and maintaining stock levels for vendor managed sites (VMI) and our internal depot's locations.
• Customer service, providing updates on fuel deliveries.
• High internal communication, regular updates and feedback to our customer and internal stakeholders.
• Optimise fleet schedules, maximising products to customer tanks.
• Problem solving, thinking outside the square and providing potential solutions to aid and close unplanned schedule or truck availability changes.

To be successful in this role you will be:

• Well organised and proactive, enabling you to plan and build efficient daily delivery schedules for our fleet in Metro Darwin.
• An effective communicator, you will be able to deal with a wide range of internal and external stakeholders, understand their requirements and the capability of our fleet and drivers.
• A problem solver! Be able to work with key stakeholders to troubleshoot in real time.
• Able to work under pressure and to deadlines, whilst maintaining a high level of accuracy.

Qualifications

Knowledge in the following would be advantageous:

• Scheduling of bulk fuel or goods & services.
• Bulk fuels operations and its day-to-day challenges.
• Road Transport Logistics (Dangerous Goods, Chain of Responsibility & Fatigue Laws).
• General logistics management experience.
• Fatigue Management accreditation and general understanding.
• A background in using ERP systems.
• Working understanding of relevant HSSE requirements.

Additional Information

What’s in it for you?

Where do we start? What’s important to you? What about this for starters...

• A culture of care, reputation, equality, and determination.
• Be part of the growth story of an exceptional business.
• Work within a close-knit and friendly team with experienced leaders.

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

Only applications from candidates holding full working rights for employment in Australia will be considered.

Please note only shortlisted applicants will be contacted.

Applications close Wednesday, 12 August 2026