Finance Administrator

Hall & Prior Aged Care Group; Gympie Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

Recruit Shop Pty Ltd in Gympie, Queensland, seeks an experienced accounts and administration professional to support financial reporting, payroll processing, and approvals coordination. You will liaise with accountants, suppliers, subcontractors, councils, and certifiers to keep projects compliant and on track.

The role involves setting up new clients and projects in Constructor, managing invoicing and supplier payments, and assisting with building approvals and related documentation.

Qualifications

• Experience in advanced bookkeeping and payroll entry.
• Strong attention to detail and organisation.
• Excellent communication with clients, subcontractors, councils.
• Ability to juggle multiple deadlines and collaborate.

Responsibilities

• Own job costing and financial reporting, liaising with accountants.
• Manage supplier/subcontractor invoicing and payments, PO matching and approvals.
• Oversee end-of-month reconciliations and stocktake processes.
• Maintain subcontractor compliance records (public liability and WorkCover).
• Manage project information and tool/asset records to keep the business running smoothly.
• Assist with Building Approvals; full training provided.
• Set up new clients and projects, invoicing starter packs and deposits in Constructor.
• Coordinate building approvals with the Building Certifier, including QLeave and QBCC requirements.
• Organise soil tests, effluent requirements, and energy efficiency documentation.
• Assist with plumbing applications, council permits, and decision notice certificates.
• Keep clients informed and book footing/final inspections with the Onsite Manager.
• Attend Production Team Meetings and assist with approval-related actions.

Skills

Advanced bookkeeping

Attention to detail

Time management

Communication

Excel

Payroll

Liaison with clients

Tools

Constructor

Accounting software

Job description

Established & Growing High-End Cabins & Homes Business in Gympie

Varied Role Across Accounts, Administration & Approvals

About The Company

For over 30 years, our client has specialised in modular construction for both residential and commercial customers, offering cost-effective, energy-efficient, and swift building solutions. Based in Gympie, Queensland, they serve clients nationwide, ensuring all cabins and homes are fully constructed in their manufacturing facility. Guided by a mission to provide a positive building experience, foster proficiency through culture-driven strategies, and benefit the community, they cater to a diverse range of clients, from first-time homebuyers to tourist park developers.

About The Opportunity

The primary purpose of this position is to provide accounts and administrative support across the business, understanding finance principles and the ability to work with other team members to achieve accurate results.

Some of your responsibilities will include:

• Taking ownership of job costings and financial reporting, liaising with accountants
• Managing supplier and subcontractor invoicing and payments, including purchase order matching and approvals
• Overseeing end-of-month reconciliations and stocktake processes
• Maintaining accurate subcontractor compliance records, including public liability and WorkCover
• Managing project information and tool/asset records to keep the business running smoothly
• Completing weekly payroll entry information for the external accountants

You will also assist with Building Approvals, and full training for these processes will be provided.

• Setting up new clients and projects, and invoicing starter packs and deposits in Constructor
• Coordinating building approvals with the Building Certifier, including QLeave and QBCC requirements
• Organising soil tests, effluent requirements, and energy efficiency documentation
• Assisting with plumbing applications, council permits, and decision notice certificates
• Keeping clients informed and booking footing and final inspections with the Onsite Manager
• Attending Production Team Meetings and assisting with approval-related actions

About You

The successful candidate will have:

• Previous experience in advanced bookkeeping
• Strong attention to detail with excellent organisation and time management skills
• Confident communicator, comfortable liaising with clients, subcontractors, suppliers, councils, and certifiers
• Ability to juggle multiple deadlines with a proactive, collaborative approach
• Confidence with accounting and payroll systems and Microsoft Excel
• Building and construction approvals experience desirable but not essential; training provided

What's in it for You?

• Well-Respected Company with aGreat Reputationin the Industry
• Varied Role Across Accounts Admin & Approvals
• Work in aFriendly & Supportive TeamEnvironment
• Opportunity toProgress Your Careeras the Business Grows
• Develop Experience Across Building Approval Processes
• Join A Business Focused On Quality & Positive Outcomes
• Immediate StartConsidered for the Right Candidate