Finance Administrator

Recruit Shop Pty Ltd; Sunshine Coast Regional; On-site; AUD 90,000 - 110,000; Part time

Benefits offered by this job

Flexible hours

4 days per week

Job summary

Recruit Shop Pty Ltd in Gympie, Queensland, seeks an experienced accounts and administration professional for a varied role across bookkeeping, payroll support, and building approvals. The role offers part-time hours over 4 days with flexible scheduling, joining a well-established cabins and homes business.

Responsibilities include job costings, invoicing, reconciliations, compliance records, and coordinating building approvals.

Qualifications

• Advanced bookkeeping experience with accurate financial reporting.
• Strong attention to detail and organised work style.
• Confident communicator able to liaise with clients, subcontractors and councils.
• Able to juggle deadlines with a proactive approach.
• Familiarity with accounting & payroll systems; Excel proficiency required.

Responsibilities

• Take ownership of job costings and financial reporting, liaising with accountants.
• Manage supplier/subcontractor invoicing and payments, PO matching and approvals.
• Oversee end-of-month reconciliations and stocktake processes.
• Maintain subcontractor compliance records (public liability, WorkCover).
• Manage project information and asset records to keep operations smooth.
• Enter weekly payroll information for external accountants.

Skills

Advanced bookkeeping

Attention to detail

Communication

Time management

Excel

Tools

Microsoft Excel

Job description

• EARN $100,000 pa Pro Rata | Part-Time Over 4 Days | Flexible Hours

• Established & Growing High-End Cabins & Homes Business in Gympie

• Varied Role Across Accounts, Administration & Approvals

About The Company

For over 30 years, our client has specialised in modular construction for both residential and commercial customers, offering cost-effective, energy-efficient, and swift building solutions. Based in Gympie, Queensland, they serve clients nationwide, ensuring all cabins and homes are fully constructed in their manufacturing facility. Guided by a mission to provide a positive building experience, foster proficiency through culture-driven strategies, and benefit the community, they cater to a diverse range of clients, from first-time homebuyers to tourist park developers.

About The Opportunity

The primary purpose of this position is to provide accounts and administrative support across the business, understanding finance principles and the ability to work with other team members to achieve accurate results.

Some of your responsibilities will include:

• Taking ownership of job costings and financial reporting, liaising with accountants
• Managing supplier and subcontractor invoicing and payments, including purchase order matching and approvals
• Overseeing end-of-month reconciliations and stocktake processes
• Maintaining accurate subcontractor compliance records, including public liability and WorkCover
• Managing project information and tool/asset records to keep the business running smoothly
• Completing weekly payroll entry information for the external accountants

You will also assist with Building Approvals, and full training for these processes will be provided.

• Setting up new clients and projects, and invoicing starter packs and deposits in Constructor
• Coordinating building approvals with the Building Certifier, including QLeave and QBCC requirements
• Organising soil tests, effluent requirements, and energy efficiency documentation
• Assisting with plumbing applications, council permits, and decision notice certificates
• Keeping clients informed and booking footing and final inspections with the Onsite Manager
• Attending Production Team Meetings and assisting with approval-related actions

About You

The successful candidate will have:

• Previous experience in advanced bookkeeping
• Strong attention to detail with excellent organisation and time management skills
• Confident communicator, comfortable liaising with clients, subcontractors, suppliers, councils, and certifiers
• Ability to juggle multiple deadlines with a proactive, collaborative approach
• Confidence with accounting and payroll systems and Microsoft Excel
• Building and construction approvals experience desirable but not essential; training provided

What's in it for You?

• Join an Established & Successful Cabins & Homes Business
• Well-Respected Company with a Great Reputation in the Industry
• Varied Role Across Accounts Admin & Approvals
• Part-time Role | 4 Days per week | Flexible Hours
• Work in a Friendly & Supportive Team Environment
• Opportunity to Progress Your Career as the Business Grows
• Develop Experience Across Building Approval Processes
• Join A Business Focused On Quality & Positive Outcomes
• Immediate Start Considered for the Right Candidate