Finance & Admin Specialist - Immediate Start (Construction)

Recruit Shop Pty Ltd; Gympie Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

Recruit Shop Pty Ltd in Gympie, Queensland, seeks an experienced accounts and administration professional to support financial reporting, payroll processing, and approvals coordination. You will liaise with accountants, suppliers, subcontractors, councils, and certifiers to keep projects compliant and on track.

The role involves setting up new clients and projects in Constructor, managing invoicing and supplier payments, and assisting with building approvals and related documentation.

Qualifications

• Experience in advanced bookkeeping and payroll entry.
• Strong attention to detail and organisation.
• Excellent communication with clients, subcontractors, councils.
• Ability to juggle multiple deadlines and collaborate.

Responsibilities

• Own job costing and financial reporting, liaising with accountants.
• Manage supplier/subcontractor invoicing and payments, PO matching and approvals.
• Oversee end-of-month reconciliations and stocktake processes.
• Maintain subcontractor compliance records (public liability and WorkCover).
• Manage project information and tool/asset records to keep the business running smoothly.
• Assist with Building Approvals; full training provided.
• Set up new clients and projects, invoicing starter packs and deposits in Constructor.
• Coordinate building approvals with the Building Certifier, including QLeave and QBCC requirements.
• Organise soil tests, effluent requirements, and energy efficiency documentation.
• Assist with plumbing applications, council permits, and decision notice certificates.
• Keep clients informed and book footing/final inspections with the Onsite Manager.
• Attend Production Team Meetings and assist with approval-related actions.

Skills

Advanced bookkeeping

Attention to detail

Time management

Communication

Excel

Payroll

Liaison with clients

Tools

Constructor

Accounting software

Job description

Recruit Shop Pty Ltd in Gympie, Queensland, seeks an experienced accounts and administration professional to support financial reporting, payroll processing, and approvals coordination. You will liaise with accountants, suppliers, subcontractors, councils, and certifiers to keep projects compliant and on track.

The role involves setting up new clients and projects in Constructor, managing invoicing and supplier payments, and assisting with building approvals and related documentation.