Finance Officer

Minstaff Survey; Toowoomba Regional; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Supportive team environment

Long-term career opportunities

Toowoomba-based role with aCollaborati

Job summary

MinStaff Survey Pty Ltd in Toowoomba is seeking a Finance Officer to join our local team. You will support day-to-day financial administration, with a strong focus on Accounts Payable and Accounts Receivable, and assist with reconciliations, data entry, and month-end processes.

The role requires an organised, detail-oriented individual who can manage competing priorities and work effectively both independently and as part of a team.

Qualifications

• Experience in bookkeeping, finance officer, accounts or administration roles.
• Solid understanding of accounts payable and accounts receivable processes.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Desirable: experience using Xero.
• Desirable: exposure to payroll processing and month-end reporting.

Responsibilities

• Process supplier invoices and credit notes and verify coding.
• Reconcile supplier statements and respond to enquiries.
• Prepare creditor payment runs as directed.
• Maintain supplier records and document enquiries.
• Generate client invoices and allocate receipts.
• Follow up overdue accounts and resolve discrepancies.
• Assist with month-end and year-end finance processes.
• Support payroll administration as required.
• Provide general administrative support to the finance team.

Skills

Attention to detail

Time management

Communication

Team player

Independent worker

Tools

Microsoft Excel

Microsoft Office

Xero

Job description

MinStaff Survey is a consulting surveying company that was established in 1995 and has expanded to employ over 100 professional staff servicing mining, infrastructure and land development projects throughout Australia and overseas.

MinStaff Survey provides customised surveying solutions to commercial and residential projects specialising in cadastral surveying and town planning, engineering surveying, mine surveying, laser scanning, aerial surveying and bathymetric surveying.

About the Role

We are seeking a Finance Officer to join our Toowoomba-based team. Reporting to the Senior Finance Officer, this role is responsible for supporting the day-to-day financial administration of the business through the accurate processing of transactions, maintenance of financial records, and delivery of general bookkeeping functions.

The position has a strong focus on Accounts Payable and Accounts Receivable activities while also providing support across reconciliations, data entry, financial administration, and month-end processes.

This role would suit a well-organised individual who can effectively manage their own tasks and competing priorities.

Key Responsibilities

Accounts Payable

• Process supplier invoices and credit notes
• Verify coding and supporting documentation prior to entry
• Reconcile supplier statements and investigate discrepancies
• Prepare and process creditor payment runs as directed
• Maintain supplier records and respond to accounts enquiries

Accounts Receivable

• Generate and issue client invoices
• Allocate receipts and process customer payments
• Follow up overdue accounts in accordance with company procedures
• Resolve customer account enquiries and discrepancies

Bookkeeping and Financial Administration

• Perform bank and credit card reconciliations
• Maintain accurate financial records and supporting documentation
• Assist with month-end and year-end finance processes
• Prepare routine financial reports and reconciliations
• Support payroll administration activities as required

General Administration

• Maintain electronic and physical filing systems
• Liaise professionally with internal stakeholders, clients, and suppliers
• Provide administrative support to the wider finance team
• Contribute to a positive and collaborative team culture

About You

• Previous experience in a bookkeeping, finance officer, accounts, or administration role
• Sound understanding of accounts payable and accounts receivable processes
• Strong attention to detail and commitment to accuracy
• Good organisational and time management skills
• Proficiency in Microsoft Excel and Microsoft Office applications
• Strong written and verbal communication skills
• The ability to work independently and as part of a team

Desirable Qualifications and Experience

• Experience using Xero
• Previous experience in a professional services, consulting, construction, engineering, or project-based environment
• Exposure to payroll processing and month-end reporting

What We Offer

• Competitive remuneration
• Supportive team environment
• Long-term career opportunities within a growing business
• Toowoomba-based role with a collaborative workplace culture