Finance Administration Officer

Tasmania; Sydney; Hybride; AUD 103 000 - 114 000; Plein temps

Avantages offerts par ce poste

Hybrid working arrangements

Résumé du poste

DCITHS is seeking a Finance and Operations Administration Officer in Sydney, offering hybrid working arrangements. You will support the Finance Branch with administrative tasks, diary and meeting coordination, records management, and the preparation of minutes and correspondence.

You will handle inquiries, manage shared inboxes, and assist with financial information collation. The ideal candidate is highly organised, detail-focused, and capable of balancing competing priorities to ensure timely

Qualifications

• Highly organised and proactive professional with ability to manage diverse workloads and meet deadlines.
• Strong attention to detail, accuracy, and customer service.
• Ability to balance competing priorities in a fast-paced environment.

Responsabilités

• Provide administrative and support services for the Finance Branch, including diary management, meeting and event coordination, agendas and minutes, records management, and correspondence.
• Respond to inquiries, resolve or escalate issues, and follow up to ensure timely attention.
• Manage shared inboxes and priortise inquiries, reports and submissions.
• Support office systems and procedures, adapting processes to improve efficiency and align with agency standards.
• Coordinate collection and collation of financial information, returns, and reports to meet operational requirements.
• Support the Office of the CFOO and other stakeholders to improve financial information and finance capability.

Description du poste

Job Description

This role sits at the heart of the organisation's financial operations, playing a vital role in supporting the delivery of efficient, accurate, and customer-focused finance and administrative services across the DCITHS portfolio. Working closely with a diverse range of stakeholders, you will help drive financial integrity through the timely processing of transactions, maintenance of accurate records, and delivery of meaningful reporting insights. Your attention to detail, commitment to compliance, and proactive approach will contribute to strong governance, informed decision-making, and continuous improvement across the business.

As the Finance and Operations Administration Officer, some of your key tasks will include:

• Provide administrative and support services, including diary management, meeting and event coordination, preparation of agenda and minutes, records management, and preparing correspondence to support the effective operation of the Finance Branch.
• Respond to, resolve or escalate enquiries as appropriate, ensuring information provided is accurate; and follow-up matters for timely attention to issues.
• Manage shared inboxes, ensuring inquiries, correspondence, reports and submissions received are appropriately prioritised.
• Support management of office systems, procedures and methods, adapting processes and techniques as required, to facilitate efficient team/unit operations in line with agency standards, policies and procedures.
• Coordinate the collection and assist with the collation of financial information, returns, reports and other material to ensure operational and reporting requirements are met.
• Support the Office of the CFOO and other stakeholders to improve financial information and finance capability in the organisation.

About the Employer

At DCITHS we unite the state's key creative industries, Cultural Institutions, hospitality, entertainment, sports and tourism entities.

Collaborating with our stakeholders, we grow industries, create vibrant places, support wellbeing and enrich the cultural and creative life of NSW by:

• driving visitation, participation and attendance for diverse events and experiences
• enabling dynamic precincts, venues and creative industries
• creating connection between people and their communities
• providing inspiring, safe and accessible experiences and facilities for individuals and groups

At DCITHS, we welcome applicants from diverse backgrounds, including people with disability, Aboriginal and Torres Strait Islander people, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

About the Candidate

The ideal candidate will be:

• A highly organised and proactive professional with a demonstrated ability to manage diverse workloads, deliver high-quality outcomes, and consistently meet deadlines in a fast-paced environment.
• You will thrive in balancing competing priorities while maintaining exceptional attention to detail, accuracy, and customer service.

You will bring strengths in:

• Delivering multiple finance and administrative activities within agreed service standards and deadlines, maintaining high levels of accuracy, quality, and attention to detail.
• Effectively managing competing priorities, adapting to changing business needs, and using strong organisational skills to achieve outcomes in a fast-paced environment.
• Building positive stakeholder relationships, providing responsive customer-focused support, and proactively responding to issues and challenges with sound judgement and initiative, even where guidance may be limited.

Work Environment

102936-113579 per year

Contract

Full time

NEW

Finance and Operations Administration Officer

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Full-time ongoing role based in Sydney NSW - hybrid working arrangements may be available within business operational needs, National