Assistant Project Officer

NSW Health; St Leonards; On-site; AUD 103,000 - 114,000; Full time

Job summary

NSW Health is seeking an Assistant Project Officer (Temporary Full Time) to support the Office of the Deputy Secretary and Chief Financial Officer in coordinating day-to-day workflows. You will manage the Office’s group inbox, track requests from receipt to final approval, and allocate tasks to teams with clear deadlines.

The role emphasises attention to detail, robust organisational skills and effective communication with senior stakeholders.

Qualifications

• Strong organisational skills and the ability to manage multiple requests and deadlines.
• Excellent attention to detail and a commitment to producing accurate, high-quality work.
• Strong written and verbal communication skills and the confidence to follow up with stakeholders across all levels.
• The ability to exercise judgement when assessing requests, priorities and appropriate next steps.
• A proactive approach to monitoring work and resolving issues before they affect deadlines.
• Experience coordinating correspondence, briefs, approvals, executive workflows or similar activities in a busy environment.
• Strong Microsoft Office skills and experience working with information and records management systems.

Responsibilities

• Manage and monitor the Office’s group inbox, identifying new requests and determining the action required.
• Coordinate and track correspondence, briefs, reports, approvals and other requests from receipt through to completion.
• Allocate requests to the appropriate teams and clearly communicate requirements and due dates.
• Proactively follow up outstanding actions and work with teams to ensure responses are progressed within required timeframes.
• Coordinate responses through review, clearance and approval, ensuring the appropriate processes have been followed before matters are finalised.
• Maintain accurate records and tracking information so the Office has clear visibility of current, upcoming and overdue matters.
• Review incoming and outgoing material for completeness, accuracy and presentation, and identify issues requiring clarification or escalation.
• Provide broader executive, administrative and coordination support to the Office as required.

Skills

Organisational skills

Attention to detail

Written communication

Verbal communication

Stakeholder management

Microsoft Office

Records management

Multitasking

Problem solving

Tools

Microsoft Office

Records management systems

Job description

Assistant Project Officer
Employment Type: Temporary Full Time (up to August 2027)
Position Classification: Crown Clerk grade 5/6
Remuneration: $102,936 - $113,579, plus Superannuation
Location: 1 Reserve Road, St Leonards NSW
Hours Per Week: 35 hours
Requisition ID: REQ692009
Closing Date: Friday 16 October 2026(11:59pm)

Join the Financial and Corporate Services Division within the Ministry of Health and help support the effective operation and performance of the NSW Health system.

About us

The Office of the Deputy Secretary and Chief Financial Officer team works across the Financial and Corporate Services Division to coordinate strategic priorities, projects and initiatives that support strong organisational outcomes. The team operates in a fast-paced environment where responsiveness, accuracy and effective coordination are critical.

You will join a team that supports our core values of collaboration, openness, respect, and empowerment, and we offer flexible work arrangements to support your needs.

About the role

As the Assistant Project Officer you will play a key role in coordinating the day-to-day workflow of the Office of the Deputy Secretary and Chief Financial Officer.

A core responsibility of the role is managing the Office’s group inbox and coordinating requests from receipt through to final approval. You will assess and allocate incoming requests, monitor deadlines, follow up outstanding responses and ensure correspondence, briefs and other matters are progressed through the appropriate review and approval processes.

You will work closely with teams across the Division to keep work moving, maintain visibility over priorities and ensure high-quality responses are delivered within required timeframes.

What you will be doing

Manage and monitor the Office’s group inbox, identifying new requests and determining the action required.

Coordinate and track correspondence, briefs, reports, approvals and other requests from receipt through to completion.

Allocate requests to the appropriate teams and clearly communicate requirements and due dates.

Proactively follow up outstanding actions and work with teams to ensure responses are progressed within required timeframes.

Coordinate responses through review, clearance and approval, ensuring the appropriate processes have been followed before matters are finalised.

Maintain accurate records and tracking information so the Office has clear visibility of current, upcoming and overdue matters.

Review incoming and outgoing material for completeness, accuracy and presentation, and identify issues requiring clarification or escalation.

Provide broader executive, administrative and coordination support to the Office as required.

About you

You are organised, proactive, with a strong attention to detail. You enjoy working in a busy environment where priorities and deadlines can change quickly. You can confidently manage a high volume of incoming requests, work with senior stakeholders, determine what needs to happen next, follow up with others and escalated issues when required.

To be successful in this role, you will have:

Strong organisational skills and the ability to manage multiple requests and deadlines.

Excellent attention to detail and a commitment to producing accurate, high-quality work.

Strong written and verbal communication skills and the confidence to follow up with stakeholders across all levels.

The ability to exercise judgement when assessing requests, priorities and appropriate next steps.

A proactive approach to monitoring work and resolving issues before they affect deadlines.

Experience coordinating correspondence, briefs, approvals, executive workflows or similar activities in a busy environment.

Strong Microsoft Office skills and experience working with information and records management systems.

Our commitment to diversity and inclusion

At the Ministry of Health, we are committed to creating a diverse, inclusive, and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds. For more information, please visit Diversity Inclusion Belonging

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

Additional information

1. This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.

2. This is a temporary role and there may be opportunities for ongoing employment at grade.

4. Please note that the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role.