FIFO Site Administrator | SA

Civeo Australia; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Job summary

Civeo Australia is seeking a FIFO Administrator to support a remote workforce accommodation village in South Australia. You will operate a 14:7 roster with 12-hour on-site days, delivering essential administrative and coordination support to site leadership and operations teams.

You will live on site for two weeks, then take one week at home, with flights from Adelaide and transport to site provided. The role focuses on front-of-house services, rostering, timesheets, and records management.

Qualifications

• Customer service experience in frontline or reception roles.
• Strong communication skills with stakeholders at all levels.
• Excellent organisation and attention to detail in fast-paced environments.
• Proficient in MS Office applications (Outlook, Excel, Word).

Responsibilities

• Provide professional reception and front-of-house services.
• Welcome residents, visitors and contractors to site.
• Manage phone calls, enquiries and general correspondence.
• Support accommodation check-ins and check-outs using reservation systems.
• Maintain employee, accommodation and operational records.
• Process timesheets, data entry and administrative documentation.
• Assist with site onboarding, inductions and training coordination.
• Support roster administration and workforce records management.
• Collate invoices, purchase orders and supporting documentation.
• Prepare reports and maintain accurate filing systems.
• Provide administration support to site-based leadership and operational teams.
• Promote a safe, professional and customer-focused workplace.

Skills

Customer service

Communication

Organisational skills

Time management

Independence

Tools

INX

SAMS

SAP

RMS

Job description

As a FIFO Administrator, you’ll play a key role in supporting the smooth operation of a remote workforce accommodation village in South Australia. Working a 14:7 roster with 12-hour days while on site, you’ll provide essential administrative and coordination support to site leadership and operational teams.

You’ll be rostered to live and work on site for two weeks, followed by one full week at home - giving you the balance to focus on what matters most. Flights from Adelaide and transport to site are provided.

Key Responsibilities

• Provide professional reception and front-of-house services
• Welcome residents, visitors and contractors to site
• Manage phone calls, enquiries and general correspondence
• Support accommodation check-ins and check-outs using reservation systems
• Maintain employee, accommodation and operational records
• Process timesheets, data entry and administrative documentation
• Assist with site onboarding, inductions and training coordination
• Support roster administration and workforce records management
• Collate invoices, purchase orders and supporting documentation
• Prepare reports and maintain accurate filing systems
• Provide administration support to site-based leadership and operational teams
• Promote a safe, professional and customer-focused workplace

About You

• Strong experience using site-based systems such as INX, SAMS, SAP, RMS or similar platforms
• Previous experience in a FIFO administration, village administration, hospitality administration, accommodation management or similar administrative role.
• Previous experience supporting rostering, timesheets and time & attendance processes
• Excellent customer service and communication skills, with the ability to confidently work front of house and engage with a wide range of stakeholders
• Intermediate to advanced Microsoft Office skills, particularly Outlook, Excel and Word
• Strong organisational skills, attention to detail and the ability to manage competing priorities in a fast-paced environment
• The ability to work independently while contributing positively to a broader site team
• A hands-on approach and the ability to perform effectively under pressure

'