Facilities & Office Operations Coordinator

Gadens Lawyers; Brisbane; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexibility – Hybrid work

30 weeks parental leave

Health & Wellbeing benefits

Learning & Development

Community involvement

Job summary

Gadens is seeking a proactive Facilities Clerk to join our Brisbane office on a permanent basis, working Monday to Friday 8:30am to 5:00pm. The role covers facilities management and general admin, with duties including mail handling, courier coordination, office maintenance coordination, and archiving support.

We offer hybrid working arrangements, a comprehensive benefits program, and opportunities for professional development within a leading Australian law firm.

Qualifications

• Excellent customer service and interpersonal skills.
• Good time management and organisational skills.
• Excellent communication skills.
• Proactive approach and problem-solving ability.
• Positive, can-do attitude.
• Punctuality and reliability.
• Previous experience in a similar role within a corporate environment would be beneficial but not essential.

Responsibilities

• Sort, distribute and send internal and external mail.
• Attend to hand deliveries within the Brisbane CBD.
• Court filing.
• Ensure timely distribution and delivery of incoming/outgoing couriers.
• Organise maintenance requests and repairs for premises and equipment; liaise with contractors.
• Maintain stock levels and presentation of kitchen and common areas; regular cleaning of appliances.
• Recording and lodging deeds; retrieving deeds as requested; maintaining deeds room.
• Answer queries from practice and support staff; assist with archiving and deeds requests as necessary.
• Order stationery, supplies and office equipment; perform general administrative tasks and support.

Skills

Customer service

Interpersonal skills

Time management

Organisational skills

Communication skills

Problem solving

Punctuality

Job description

Gadens is seeking a proactive Facilities Clerk to join our Brisbane office on a permanent basis, working Monday to Friday 8:30am to 5:00pm. The role covers facilities management and general admin, with duties including mail handling, courier coordination, office maintenance coordination, and archiving support.

We offer hybrid working arrangements, a comprehensive benefits program, and opportunities for professional development within a leading Australian law firm.