Facilities Operations & Asset Coordinator

Stadiums Queensland; Brisbane; On-site; AUD 60,000 - 75,000; Full time

Job summary

The Gabba, Brisbane, is seeking an experienced Facilities Administrator to provide administrative and operational support to the Facilities Department, assisting with maintenance, capital and asset management programs.

You will handle reports, tenders, scope of work, budgets, and asset system entries (Tech One), coordinating with on-site tenants and SQ staff to ensure safe, timely delivery of services.

Qualifications

• Minimum 2 years’ experience providing facilities management, operational or administrative support.
• Administrative experience, computer literacy and the ability to work within tight deadlines and priorities large volumes of tasks.
• Experience working at a multi-purpose venue in a facility or operations capacity.
• Well-developed computer skills and ability to use computer software and systems.
• High-level communication, negotiation, interpersonal and networking skills.
• Well-developed planning, scheduling and organisational skills.
• Ability to make quick decisions.
• Ability to deal with a variety of stakeholders in a professional manner.

Responsibilities

• Provide quality and timely administrative support to the Facilities Department including preparing reports, tenders, scope of work, offer analysis documentation and general correspondence, reviewing and updating policies and procedures, and records management.
• Coordinate and administer the management of the venue’s assets including registering, transferring and disposing of assets and conducting periodical stocktakes.
• Assist with the delivery of the Venue’s maintenance and capital works programs including budget development, developing scope of works, procurement, and administering Stadiums Queensland’s asset management system (Tech One) to raise and close out work orders, attach service sheets, register assets and update maintenance schedules.
• Undertake pre-event planning with Stadium staff and hirers regarding facility services requirements.
• Attend event planning / debrief meetings where appropriate.
• Establish and maintain an operational relationship with on-site tenants.
• Ensure all work is undertaken in accordance with SQ’s policies and procedures, particularly in the areas of workplace health and safety, security management, equal employment opportunity, workplace harassment, bullying and discrimination.

Skills

Facilities management

Administrative support

Planning and scheduling

Communication skills

Negotiation

Interpersonal skills

Stakeholder management

Decision making

Event administration

Workplace health and safety knowledge

Tools

TechOne

Microsoft Office

Job description

The Gabba, Brisbane, is seeking an experienced Facilities Administrator to provide administrative and operational support to the Facilities Department, assisting with maintenance, capital and asset management programs.

You will handle reports, tenders, scope of work, budgets, and asset system entries (Tech One), coordinating with on-site tenants and SQ staff to ensure safe, timely delivery of services.