Facilities Clerk | Sydney

Gadens Lawyers; Sydney; On-site; AUD 45,000 - 65,000; Full time

Benefits offered by this job

30 weeks parental leave

Hybrid working

Annual leave purchase

Health & wellbeing programs

Learning & development

Community involvement

Job summary

Gadens is seeking a proactive Facilities Clerk to join our Sydney office on a permanent basis, working Monday to Friday from 8:30am to 6:00pm. The role supports office operations and facilities with a range of tasks to keep the workplace efficient and well-organised.

Key duties include mail handling, couriers, maintenance coordination, stock and kitchen area upkeep, staff moves, desk setups, event room setup, and reception relief.

Qualifications

• Previous experience in a similar corporate facilities role is beneficial but not essential.
• Proactive approach and problem-solving ability.
• Strong time management and organisational skills.
• Excellent customer service and communication skills.
• Punctual and reliable with a positive can-do attitude.

Responsibilities

• Sort, distribute and send all mail, attend to hand deliveries in the Sydney CBD.
• Coordinate couriers and arrange maintenance requests for premises and equipment.
• Order and maintain stationery, general supplies and office equipment.
• Assist with staff moves, desk moves and new starter set-ups, and event room setups.
• Provide relief cover for reception and general administrative duties.
• Support health and safety practices with building management and liaise with the Operations team.

Skills

Customer service

Time management

Communication

Proactive approach

Positive attitude

Punctuality

Job description

About you

We are looking for a proactive Facilities Clerk to join our Sydney office on a permanent basis. This role will be working Monday to Friday 8:30am to 6:00pm.

Skills and Attributes

• Excellent customer service and interpersonal skills
• Good time management and organisational skills
• Excellent communication skills
• Proactive approach and problem-solving ability
• Positive, can-do attitude
• Punctuality and reliability

Previous experience in a similar role within a corporate environment would be beneficial but not essential.

Your role

This full-time role will support the professional running of office operations and facilities through carrying out a range of tasks in an efficient and effective manner.

Key duties include:

Facilities

• Sort, distribute and send all incoming and outgoing mail.
• Attend to hand deliveries within the Sydney CBD.
• Court filing.
• Arrange couriers.
• Organise maintenance requests and repairs for our premises and equipment, liaise with contractors and coordinate resolutions.
• Maintain stock levels and presentation of kitchen and common areas, including regular cleaning of appliances.

Operations

• Assist with incoming, transferring and outgoing staff movements.
• Assist with desk moves and new starter set-ups, relocating office equipment and furniture.
• Order and maintain stationery, general supplies and office equipment.
• Organise set up and reset of rooms for events and meetings.
• Report building maintenance requests and issues to building management and coordinate resolutions with assistance from Operations team.
• Ensure timely payment of invoices as required with assistance from Operations team.
• Contribute to health and safety practices in conjunction with building management.
• Maintain procedures for couriers, handling mail, office supplies and consumables.

Client Service

• Provide relief cover for reception
• General administrative duties and support as required

About Gadens

Gadens is a leading, independent Australian law firm, with a clear vision and strategy for the future. We help people achieve their purpose in a complex world, by leading by example, inspiring others, innovating and building something we are all proud of.

At Gadens, we engage with all of our people to create a work environment that encourages and promotes inclusion and diversity, while instilling pride in the firm and our values of collaborate, authentic, responsible and excellent. Our values and culture assist us in creating a cohesive environment in which we are committed equally to professionalism and personal fulfilment. We strive to create a culture where the principles of sustainability and corporate social responsibility are embraced and lived by our people every day. This includes respecting and connecting with First Nations people and providing access to justice to those in need through our pro bono practice. This is what makes Gadens a great place to work.

At Gadens, we:

• develop and inspire our people
• do the right thing and make an impact
• work with quality clients in our chosen markets
• solve problems with people and technology working seamlessly together
• are a widely recognised and respected brand.

What we offer

• 30 weeks paid parental leave - Our market leading policy includes 30 weeks paid parental leave for all permanent staff, with no tenure required. This includes superannuation contributions while on parental leave, an external coach to support through various stages of parental leave and support and paid leave for surrogacy and IVF treatment.
• Flexibility - Hybrid working arrangements. This includes flexible working hours as well as equipment to support working from home.
• Annual leave - Ability to purchase up to 3 weeks of annual leave a year as well as a gifted day of leave for your birthday month which we call "Gadens day"
• Health & Wellbeing - We offer a range of health and wellbeing benefits to empower and support our people including, regular social events, employee assistant program, bonus program for non-fee earners, discounted private health insurance, annual flu vaccinations, skin checks, recognition awards and much more!
• Learning & Development -We promote a culture of continuous learning opportunities including access to professional development for all employees, coaching, mentoring study support as well for further education.
• Community involvement - We give back to the community through our well-established pro bono program as well as staff volunteering initiatives.

We are always on the lookout for star performers to join our growing firm. To find out more please visit www.gadens.com