Facilities Clerk | Brisbane

Gadens Lawyers; Brisbane; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexibility – Hybrid work

30 weeks parental leave

Health & Wellbeing benefits

Learning & Development

Community involvement

Job summary

Gadens is seeking a proactive Facilities Clerk to join our Brisbane office on a permanent basis, working Monday to Friday 8:30am to 5:00pm. The role covers facilities management and general admin, with duties including mail handling, courier coordination, office maintenance coordination, and archiving support.

We offer hybrid working arrangements, a comprehensive benefits program, and opportunities for professional development within a leading Australian law firm.

Qualifications

• Excellent customer service and interpersonal skills.
• Good time management and organisational skills.
• Excellent communication skills.
• Proactive approach and problem-solving ability.
• Positive, can-do attitude.
• Punctuality and reliability.
• Previous experience in a similar role within a corporate environment would be beneficial but not essential.

Responsibilities

• Sort, distribute and send internal and external mail.
• Attend to hand deliveries within the Brisbane CBD.
• Court filing.
• Ensure timely distribution and delivery of incoming/outgoing couriers.
• Organise maintenance requests and repairs for premises and equipment; liaise with contractors.
• Maintain stock levels and presentation of kitchen and common areas; regular cleaning of appliances.
• Recording and lodging deeds; retrieving deeds as requested; maintaining deeds room.
• Answer queries from practice and support staff; assist with archiving and deeds requests as necessary.
• Order stationery, supplies and office equipment; perform general administrative tasks and support.

Skills

Customer service

Interpersonal skills

Time management

Organisational skills

Communication skills

Problem solving

Punctuality

Job description

We are looking for a proactive Facilities Clerk to join our Brisbane office on a permanent basis. This role will be working Monday to Friday 8:30am to 5:00pm.

Skills and Attributes

• Excellent customer service and interpersonal skills
• Good time management and organisational skills
• Proactive approach and problem-solving ability
• Punctuality and reliability

About you

We are looking for a proactive Facilities Clerk to join our Brisbane office on a permanent basis. This role will be working Monday to Friday 8:30am to 5:00pm. Skills and Attributes

• Excellent customer service and interpersonal skills
• Good time management and organisational skills
• Excellent communication skills
• Proactive approach and problem-solving ability
• Positive, can-do attitude
• Punctuality and reliability

Previous experience in a similar role within a corporate environment would be beneficial but not essential.

Your role

Duties will include:

Facilities

• Sorting, distributing and sending internal and external mail;
• Attend to hand deliveries within the Brisbane CBD.
• Court filing.
• Ensuring the timely distribution and delivery of incoming/outgoing couriers
• Organise maintenance requests and repairs for our premises and equipment, liaise with contractors and coordinate resolutions.
• Maintain stock levels and presentation of kitchen and common areas, including regular cleaning of appliances.
• Recording and lodging deeds;
• Retrieving deeds as requested;
• Maintaining deeds room;
• Answering queries from practice and support staff;
• Assisting with archiving and/or deeds requests as necessary;
• Ordering stationary, supplies and office equipment; and
• Other general administrative tasks and support as required.

Operations

• Assist with incoming, transferring and outgoing staff movements.
• Assist with desk moves and new starter set-ups, relocating office equipment and furniture.
• Order and maintain stationery, general supplies and office equipment.
• Organise set up and reset of rooms for events and meetings.
• Report building maintenance requests and issues to building management and coordinate resolutions with assistance from Operations team.
• Ensure timely payment of invoices as required with assistance from Operations team.
• Contribute to health and safety practices in conjunction with building management.
• Maintain procedures for couriers, handling mail, office supplies and consumables.

About Gadens

Gadens is a leading, independent Australian law firm, with a clear vision and strategy for the future. We help people achieve their purpose in a complex world, by leading by example, inspiring others, innovating and building something we are all proud of.

At Gadens, we engage with all of our people to create a work environment that encourages and promotes inclusion and diversity, while instilling pride in the firm and our values of collaborate, authentic, responsible and excellent. Our values and culture assist us in creating a cohesive environment in which we are committed equally to professionalism and personal fulfilment. We strive to create a culture where the principles of sustainability and corporate social responsibility are embraced and lived by our people every day. This includes respecting and connecting with First Nations people and providing access to justice to those in need through our pro bono practice. This is what makes Gadens a great place to work.

At Gadens, we:

• develop and inspire our people
• do the right thing and make an impact
• work with quality clients in our chosen markets
• solve problems with people and technology working seamlessly together
• are a widely recognised and respected brand.

What we offer

• Flexibility – Hybrid working arrangements. This includes flexible working hours as well as equipment to support working from home.
• Financial – Market-competitive fixed remuneration, a generous incentive program recognising both billable performance and broader contribution and an employee recruitment referral program.
• 30 weeks paid parental leave – Our market leading policy includes 30 weeks paid parental leave for all permanent staff, with no tenure required. This includes superannuation contributions while on parental leave, an external coach to support through various stages of parental leave and support and paid leave for surrogacy and IVF treatment.
• Leave - Ability to purchase up to 3 weeks of annual leave a year as well as a gifted day of leave for your birthday month which we call "Gadens day"
• Health & Wellbeing – We offer a range of health and wellbeing benefits to empower and support our people including, regular social events, employee assistant program, bonus program for non-fee earners, discounted private health insurance, annual flu vaccinations, skin checks, recognition awards and much more!
• Learning & Development –We promote a culture of continuous learning opportunities including access to professional development for all employees, coaching, mentoring study support as well for further education.
• Community involvement – We give back to the community through our well-established pro bono program as well as staff volunteering initiatives.

We are always on the lookout for star performers to join our growing firm. To find out more please visit www.gadens.com