Facilities Manager

Clarence Property Corporation; Gold Coast City; On-site; AUD 90,000 - 120,000; Full time

Job summary

Clarence Property Corporation is seeking a Facilities Manager to oversee day-to-day facilities management for a growing portfolio of retail, office, and industrial properties in NSW and Queensland. You will manage contractors, ensure high standards of property presentation, and support tenant engagement while driving compliance and cost efficiency.

The role requires 3+ years in facilities management with strong communication, organisational and MS Office skills, plus familiarity with BMS and

Qualifications

• Minimum 3 years facilities management or related industry experience
• Knowledge of facilities management operations, codes and legislative requirements
• Strong verbal and written communication skills
• Excellent organisational and time management abilities
• Self-directed, motivated and proactive
• Proficiency with Microsoft Office and familiarity with BMS or similar systems

Responsibilities

• Contractor engagement and ongoing management, including service contracts
• Ensure properties function well and present to a high standard
• Support Property Management through effective tenant engagement and issue resolution
• Oversee and manage capital expenditure projects on the portfolio
• Support Senior FM to maintain compliance and safety standards
• Collaborate on sustainability initiatives across the portfolio
• Assist with preventative maintenance programs
• Prepare and manage annual operating and capital expenditure budgets
• Report to Property Management Team and Senior FM on portfolio activity
• Undertake minor maintenance repairs when required

Skills

Contractor management

Project management

Tenant engagement

Verbal and written communication

Organisational skills

Time management

Tools

Microsoft Office

Building Management Systems (BMS)

Job description

Clarence Property Corporation – Robina QLD

Clarence Property are one of regional Australia's leading property funds management businesses. Our team of property professionals manage a portfolio of property valued at more than $890 million. Our core objective is to build investor wealth through careful identification and acquisition of profitable commercial property investment and development opportunities and the sound management and/or delivery of those property investments and developments.

About the role

The role of the Facilities Manager is to oversee the day-to-day facilities management of a growing portfolio of retail, office, and industrial properties in NSW and Queensland. Essential aspects of the Facilities Manager's role include compliance, contractor management, project management and tenant engagement. The role requires operational knowledge of commercial property and strong contractor management skills. The role is ultimately about ensuring the properties within the portfolio are operating in a highly functional, efficient and cost-effective way. The ability to understand risks and issues, identify practical solutions, present recommendations and execute for best outcome, are all vital to the role.

Key responsibilities

Effective contractor engagement and ongoing management, including implementation of service contracts where appropriate in conjunction with Facilities Management Team

Ensuring the properties function well and present to a high standard, having regard to their age and market positioning

Supporting the Property Management team through effective tenant engagement, including promptly responding to and resolving issues as they arise

Overseeing and project managing capital expenditure projects as required on portfolio

Supporting the Senior FM in maintaining and improving compliance and safety standards across the portfolio

Work with the Senior FM to implement sustainability initiatives across the portfolio

Work with the Senior FM with the introduction of preventative maintenance programs

Preparing and managing operating and capital expenditure budgets in conjunction with the Property Management Team for the properties annually

Reporting regularly to Property Management Team and Senior FM on the status of activity at the properties

Undertake minor maintenance repairs when required

About you

Minimum 3 years facilities management or complimentary industry experience in the retail, commercial and/or industrial sectors

Knowledge of facilities management operations, industry best practise, building codes and legislative requirements relating to facilities management

Well-developed verbal and written communication skills

Strong organisational and time management skills

Demonstrable aptitude for self-direction and motivation

Proficiency with Microsoft Office

Working knowledge of BMS and other computer-based building management systems

Personal attributes to be demonstrated in the role

Trustworthy – demonstrates a style that is ethical, transparent and approachable

Purposeful – provides a clear sense of direction in line with strategy and plans

Responsive – takes responsibility for achieving timely outcomes

Engaging – builds positive internal and external relationships with key stakeholders

Considered - decisions made with an understanding of functional & financial implications