Facilities Management Admin — Part-Time, On-Site (Brisbane)

Zancott Knight Pty; Brisbane; On-site; AUD 32,000 - 47,000; Part time

Job summary

Zancott Knight Pty is seeking a part-time Facilities Management Administrator to support on-site operations at Brisbane CBD premises. The role combines office administration with hands-on site coordination and contractor liaison, ensuring maintenance tasks are tracked and completed efficiently.

You will manage maintenance requests, maintain compliance records, and collaborate with client representatives and Facilities Management personnel.

Qualifications

• Experience in administrative, facilities, property or service coordination roles.
• Strong customer service and communication skills.
• Excellent attention to detail and organisational ability.
• Confident dealing with contractors and stakeholders.
• Good computer skills, including Microsoft Office.

Responsibilities

• Coordinate contractor attendance, site access and maintenance activities.
• Meet and escort contractors around the premises, directing them to relevant work locations.
• Manage maintenance requests and work orders, including updating records and following up outstanding tasks.
• Communicate with contractors, client representatives and Facilities Management personnel.
• Assist with planned preventative maintenance and reactive maintenance coordination.
• Maintain accurate records, reports and compliance documentation.
• Monitor service requests and support timely resolution of maintenance issues.
• Provide general administrative and operational support to the Facilities Management team.

Skills

Administrative coordination

Customer service

Communication skills

Attention to detail

Organisational ability

Task prioritisation

Problem solving

Proactive approach

Tools

Microsoft Office

Job description

Zancott Knight Pty is seeking a part-time Facilities Management Administrator to support on-site operations at Brisbane CBD premises. The role combines office administration with hands-on site coordination and contractor liaison, ensuring maintenance tasks are tracked and completed efficiently.

You will manage maintenance requests, maintain compliance records, and collaborate with client representatives and Facilities Management personnel.