On-Site Facilities Coordinator (Part-Time, 3 Days/Week)

CBRE Group, Inc.; Melbourne; Hybrid; AUD 39,000 - 52,000; Part time

Job summary

CBRE Melbourne is seeking a part-time Facilities Coordinator to act as on-site contact for hard and soft services. Reporting to the Regional Facilities Manager, you will collaborate with vendors and the client to ensure smooth service delivery.

The role is 3 days a week on site at Clayton, with casual employment. You will manage procurement, maintenance schedules and compliance while supporting the FM team and maintaining strong client relations.

Qualifications

• 2–3 years’ experience in facilities, property and/or related role.
• Experience with hard and soft services and maintenance.
• Experience with facilities software systems and intermediate to advanced skill level in Word, Excel and Outlook.
• Confident managing contractors and stakeholders, with clear communication.
• Excellent time management and organization skills with the ability to manage workflow and priorities and meet deadlines.
• Ability to think quickly on their feet and problem solve.

Responsibilities

• Be the on-site point of contact for the client, the Facilities Management team and all vendors.
• Facilities administration work – raise purchase orders, work orders, data and maintenance registers.
• Manage hard and soft service reports from vendors, compile a monthly service pack and follow up with the client.
• Build, maintain and track planned preventive maintenance (PPM) schedule, including Victorian statutory tasks such as fire systems and Essential Safety Measures inspections, and issue a weekly look-ahead to the client.
• Coordinate vendor visits, site access, permits and attendance, and carry out site inspections and reporting.
• Organise and chair client meetings: prepare agendas, circulate minutes and keep a live action log.
• Manage vendor performance against contractual KPIs.
• Keep the site compliant with Victorian OHS and building requirements and support the wider FM team.
• Raise purchase orders and work orders, support budget tracking and verify invoices against completed, signed-off work.
• Build strong working relationships with our client through superior customer service.

Skills

Facilities coordination

Vendor management

Microsoft Office

Communication

Time management

Tools

MS Word

MS Excel

MS Outlook

Job description

CBRE Melbourne is seeking a part-time Facilities Coordinator to act as on-site contact for hard and soft services. Reporting to the Regional Facilities Manager, you will collaborate with vendors and the client to ensure smooth service delivery.

The role is 3 days a week on site at Clayton, with casual employment. You will manage procurement, maintenance schedules and compliance while supporting the FM team and maintaining strong client relations.