Facilities Coordinator — Property Maintenance & Stakeholder Lead

Possability; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary packaging >$15k/yr

Job summary

Possability is seeking a proactive Facilities Coordinator to join the Property team in East Melbourne. You will coordinate maintenance, repairs, and contractor activities across a diverse portfolio to keep properties safe, functional, and fit for purpose.

You will manage service requests, liaise with contractors and internal stakeholders, and support procurement and budgeting processes while ensuring compliance and high service standards.

Qualifications

• Experience in facilities coordination or related roles.
• Strong organisational and administrative skills.
• Excellent communication and stakeholder management.
• Customer-focused with proactive problem-solving.
• Experience using MS Office and property management systems.
• Current unrestricted driver's licence.
• Commitment to quality, compliance and continuous improvement.

Responsibilities

• Coordinate planned and reactive maintenance across residential and commercial properties.
• Manage service requests relating to repairs, cleaning, gardening, facility setups and property make-goods.
• Liaise with contractors, landlords, vendors and internal stakeholders to ensure high-quality work.
• Support procurement and management of service providers across the portfolio.
• Ensure contractor compliance including licences, insurances and certifications.
• Assist with maintenance planning, budgeting, reporting and financial reconciliations.
• Maintain accurate records and property information in management systems.
• Build strong relationships with operational teams to support service delivery.

Skills

Facilities coordination

Property management

Organisational skills

Communication skills

Customer-focused

MS Office

Property management systems

Driver's license

Quality & compliance

Tools

Microsoft Office

Property management systems

Job description

Possability is seeking a proactive Facilities Coordinator to join the Property team in East Melbourne. You will coordinate maintenance, repairs, and contractor activities across a diverse portfolio to keep properties safe, functional, and fit for purpose.

You will manage service requests, liaise with contractors and internal stakeholders, and support procurement and budgeting processes while ensuring compliance and high service standards.