Facilities Coordinator

Possability; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary packaging over $15,000 per year

Job summary

Possability Group is seeking a proactive Facilities Coordinator for our East Melbourne portfolio. This full-time fixed-term role supports a growing property team, coordinating maintenance, repairs, and contractor activities across diverse residential and commercial properties to keep sites safe, functional and compliant.

You will manage service requests, liaise with landlords and vendors, assist with budgeting and planning, and ensure accurate records in our systems.

Qualifications

• Experience in facilities coordination, property management, or a similar environment.
• Strong organisational and administrative skills with the ability to manage multiple priorities.
• Exceptional communication and stakeholder management capabilities.

Responsibilities

• Coordinate planned and reactive maintenance across residential and commercial properties.
• Manage service requests relating to repairs, cleaning, gardening, facility setups, and property make-goods.
• Liaise with contractors, landlords, vendors, and internal stakeholders to ensure work is completed to a high standard.
• Support procurement and management of service providers across the property portfolio.
• Ensure contractor compliance, including licences, insurances, certifications, and other requirements.
• Assist with maintenance planning, budgeting, reporting, and financial reconciliations.
• Maintain accurate records and property information through property management systems.
• Build strong working relationships with operational teams to ensure facilities support service delivery outcomes.

Skills

Facilities coordination

Property management

Stakeholder management

Administrative skills

Driver's licence

Tools

Microsoft Office

Property management systems

Job description

Facilities Coordinator

• Full Time Fixed Term Contract 12 months
• Melbourne (Eastern Suburbs)
• Access to Salary Packaging options of $15,000+ Per Year

Be the Driving Force Behind Safe, Well-Maintained Properties

Are you a highly organised coordinator who thrives on juggling priorities, building strong relationships, and getting things done?

We're looking for a proactive and solutions-focused Facilities Coordinator to join our growing Property team in East Melbourne. In this pivotal role, you'll coordinate maintenance, repairs, property services, and contractor activities across a diverse residential and commercial property portfolio, ensuring our properties remain safe, functional, and fit for purpose.

If you're someone who enjoys problem-solving, managing stakeholders, and seeing the direct impact of your work every day, this could be the perfect opportunity for you.

What You'll Be Doing

• Coordinating planned and reactive maintenance across residential and commercial properties.
• Managing service requests relating to repairs, cleaning, gardening, facility setups, and property make-goods.
• Liaising with contractors, landlords, vendors, and internal stakeholders to ensure work is completed to a high standard.
• Supporting the procurement and management of service providers across the property portfolio.
• Ensuring contractor compliance, including licences, insurances, certifications, and other requirements.
• Assisting with maintenance planning, budgeting, reporting, and financial reconciliations.
• Maintaining accurate records and property information through property management systems.
• Building strong working relationships with operational teams to ensure facilities support service delivery outcomes.

About You

You’ll bring:

• Experience in facilities coordination, property management, real estate, asset management, or a similar environment.
• Strong organisational and administrative skills with the ability to manage multiple priorities.
• Exceptional communication and stakeholder management capabilities.
• A customer-focused mindset and a proactive approach to problem-solving.
• Experience using Microsoft Office and property management systems.
• A current unrestricted driver’s licence.
• A commitment to quality, compliance, and continuous improvement.

What you’ll also need (or ability to obtain):

• National Police Check

Why Join Us?

• Full-time opportunity with a growing and purpose-driven organisation
• East Melbourne office location with minor travel required
• Salary packaging benefits of more than $15,000 per year, helping you maximise your take-home pay
• Supportive and collaborative team culture
• Diverse portfolio offering variety and challenge every day
• Opportunity to build strong contractor and stakeholder relationships
• Career growth and professional development opportunities

Our Purpose

Possability Group are now part of the Independence Australia Group!

At Independence Australia, we create opportunities for people to live with independence and realise their potential. Guided by our values of Be Supportive, Be Excellent, and Be Proud, we're committed to delivering meaningful outcomes for our customers, communities, and employees.

Ready to Make an Impact?

If you're a proactive coordinator who enjoys keeping things running smoothly, takes pride in delivering great outcomes, and wants to play a key role in maintaining a diverse property portfolio, we'd love to hear from you.

IAG Talent Referral Program applies