Facilities Coordinator – Melbourne (12 mo) | $15k+ Packaging

Possability; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary packaging over $15,000 per year

Job summary

Possability Group is seeking a proactive Facilities Coordinator for our East Melbourne portfolio. This full-time fixed-term role supports a growing property team, coordinating maintenance, repairs, and contractor activities across diverse residential and commercial properties to keep sites safe, functional and compliant.

You will manage service requests, liaise with landlords and vendors, assist with budgeting and planning, and ensure accurate records in our systems.

Qualifications

• Experience in facilities coordination, property management, or a similar environment.
• Strong organisational and administrative skills with the ability to manage multiple priorities.
• Exceptional communication and stakeholder management capabilities.

Responsibilities

• Coordinate planned and reactive maintenance across residential and commercial properties.
• Manage service requests relating to repairs, cleaning, gardening, facility setups, and property make-goods.
• Liaise with contractors, landlords, vendors, and internal stakeholders to ensure work is completed to a high standard.
• Support procurement and management of service providers across the property portfolio.
• Ensure contractor compliance, including licences, insurances, certifications, and other requirements.
• Assist with maintenance planning, budgeting, reporting, and financial reconciliations.
• Maintain accurate records and property information through property management systems.
• Build strong working relationships with operational teams to ensure facilities support service delivery outcomes.

Skills

Facilities coordination

Property management

Stakeholder management

Administrative skills

Driver's licence

Tools

Microsoft Office

Property management systems

Job description

Possability Group is seeking a proactive Facilities Coordinator for our East Melbourne portfolio. This full-time fixed-term role supports a growing property team, coordinating maintenance, repairs, and contractor activities across diverse residential and commercial properties to keep sites safe, functional and compliant.

You will manage service requests, liaise with landlords and vendors, assist with budgeting and planning, and ensure accurate records in our systems.