Fabrication Office & Operations Coordinator

Benmax; Canberra; On-site; AUD 60,000 - 76,000; Full time

Job summary

Benmax, a Canberra-based provider of fabrication and cooling solutions for data centre infrastructure, is seeking an Office & Operations Administrator to keep the Fabrication team running smoothly and to manage purchasing and coordination with suppliers.

You will handle reception, purchase orders, invoices, procurement, and supplier negotiations, ensuring on-time deliveries. The role requires 3+ years of office admin experience, strong organisation, and excellent communication.

Qualifications

• At least 3 years’ experience in office administration or operations support.
• Experience processing purchase orders, invoices and general purchasing.
• Proficient with Microsoft Office and basic accounting/project software.
• Strong organisation and time management with attention to detail.
• Excellent communication and interpersonal skills.
• Year 12 Certificate; related tertiary qualification highly regarded.
• Background in logistics or manufacturing is desirable.

Responsibilities

• Provide reception support and keep the office running smoothly, including stationery, kitchen supplies and general admin duties like filing and couriers.
• Assist with invoice processing and coordinate vehicle registrations and servicing records.
• Source, order and manage procurement of materials, components and equipment, liaising with suppliers on pricing, availability and specifications.
• Raise and manage purchase orders, and support supplier negotiations for cost effective outcomes.
• Track orders through to delivery, monitoring backorders and lead times and escalating issues where needed.
• Check goods received against purchase orders and maintain accurate supplier and order records, preparing reports as required.

Skills

Office administration

Operations support

Supplier relationships

Communication skills

Time management

Education

Year 12 Certificate

Tools

Microsoft Office

Accounting software

Job description

Benmax, a Canberra-based provider of fabrication and cooling solutions for data centre infrastructure, is seeking an Office & Operations Administrator to keep the Fabrication team running smoothly and to manage purchasing and coordination with suppliers.

You will handle reception, purchase orders, invoices, procurement, and supplier negotiations, ensuring on-time deliveries. The role requires 3+ years of office admin experience, strong organisation, and excellent communication.