Strategic Projects Executive Assistant

Benmax; Canberra; On-site; AUD 85,000 - 110,000; Full time

Job summary

Benmax in Canberra, Australia, is seeking a Development Coordinator to support strategy and development. You will provide executive and administrative support to senior leaders across the division, and assist with project administration for development activities.

Your work will span diary management, correspondence and travel coordination through to project tracking, document control and support for new site and facility establishment.

Qualifications

• 5+ years' experience as an Executive Assistant or similar supporting senior leaders or multiple stakeholders.
• Experience coordinating projects, trackers or timelines.
• Highly organised with strong attention to detail.
• Confident communicating with senior stakeholders and external contacts.
• Ability to travel nationally, and occasionally internationally.

Responsibilities

• Manage diaries, correspondence and travel for senior leaders, including domestic and international bookings
• Prepare agendas, minutes and briefing notes, and track action items from meetings
• Manage expenses, including card reconciliation, invoicing and purchase orders
• Provide project administration support across development activities
• Support new site and facility establishments
• Maintain project trackers, timelines, status reports and document version control
• Undertake desktop research to support the evaluation of new locations
• Coordinate Strategy team documentation, including planning cycle materials
• Liaise with international locations and coordinate with external vendors, consultants and contractors on contracts, invoicing and scheduling
• Support development engagements that progress to a merger or acquisition

Skills

Diary management

Travel coordination

Project administration

Stakeholder communication

Research skills

Education

Business or Project Management degree

Tools

Microsoft Office

Job description

Benmax in Canberra, Australia, is seeking a Development Coordinator to support strategy and development. You will provide executive and administrative support to senior leaders across the division, and assist with project administration for development activities.

Your work will span diary management, correspondence and travel coordination through to project tracking, document control and support for new site and facility establishment.