Executive Operations & Governance Coordinator

University of Technology Sydney; Sydney; On-site; AUD 101,000 - 110,000; Full time

Benefits offered by this job

Flexible work practices

Generous parental leave

Salary packaging opportunities

Job summary

University of Technology Sydney is seeking a Senior Operations Officer to provide project, operational and administrative support within the Office of the Deputy Vice Chancellor (Academic). You will coordinate workflows, prepare briefings and reports, maintain records and support governance activities in a busy executive environment.

You will engage with a broad range of stakeholders, manage competing priorities, and leverage Microsoft 365 and AI tools to keep information well-managed and

Qualifications

• Experience in an operational, project or administrative support role within a large and complex organisation.
• Strong organisational, planning and prioritisation skills.
• Excellent written and interpersonal communication skills.
• Demonstrated ability to build and maintain productive stakeholder relationships.
• Sound problem-solving skills and ability to apply policies, procedures and governance requirements.
• Proficiency in Microsoft 365 applications, including SharePoint, and an interest in using AI-enabled tools such as Microsoft Copilot.
• Experience within higher education or a similarly regulated environment will be highly regarded.

Responsibilities

• Coordinate operational workflows and administrative activities across the executive office, managing competing demands from a senior leadership team spanning five portfolios.
• Prepare briefing materials, correspondence and other written communications.
• Build effective relationships with internal and external stakeholders and respond to operational enquiries.
• Maintain records, information and document management systems using Microsoft 365 and SharePoint.
• Support committees, governance activities and divisional projects, ensuring actions and deliverables are completed.
• Analyse operational data and prepare reports to support planning and decision-making.
• Exercise sound judgement when handling confidential information and escalating matters as required.

Skills

Operational and admin support

Organisational skills

Writing and communication

Stakeholder management

Policy and governance knowledge

Microsoft 365, SharePoint, Copilot

Education

Degree qualification or equivalent experience

Tools

Microsoft 365

SharePoint

Microsoft Copilot

Job description

University of Technology Sydney is seeking a Senior Operations Officer to provide project, operational and administrative support within the Office of the Deputy Vice Chancellor (Academic). You will coordinate workflows, prepare briefings and reports, maintain records and support governance activities in a busy executive environment.

You will engage with a broad range of stakeholders, manage competing priorities, and leverage Microsoft 365 and AI tools to keep information well-managed and