Executive Team Coordinator - Hybrid & High-Impact Support

My NRMA; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

5 weeks annual leave

Travel discounts

Complimentary NRMA membership

Insurance discounts

Career growth opportunities

Job summary

NRMA in Sydney is seeking a highly organized Team Co-ordinator to join the Membership team, supporting the General Managers and helping keep priorities, papers and meetings on track in a fast-paced environment.

This full-time, hybrid role requires three days in our Sydney CBD or Olympic Park offices with the option to work two days from home. You will coordinate calendars, prepare papers, plan events, and liaise with executives and external partners to keep operations running smoothly.

Qualifications

• 5+ years’ experience in providing administrative support to senior leaders.
• Ability to work in a fast-paced team environment.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Responsibilities

• Proactively manage and prioritise meeting requests and calendar schedules for General Managers including preparing agendas, and take minutes/actions where required
• Proactively manage and prioritise competing requests on behalf of senior leaders
• Support the preparation and coordination of high-quality papers, updates and presentations for leadership forums
• Support team projects by tracking deadlines, managing workflows, and providing general assistance as needed
• Assist in preparing and formatting documents, reports, and presentations including collation of monthly reporting
• Assist in quarterly & yearly planning preparation & tracking execution to plan
• Plan and organise team meetings, events, workshops, or conferences including monthly team All Hands, quarterly Town Halls and team planning offsites
• Support and coordinate the operating rhythm, including preparing agendas, actions and follow-ups
• Coordinate travel arrangements and accommodation for team members and create relevant itineraries
• Manage GM expenses & reconciliation, raise purchase orders and oversee payment process for vendors
• Liaise with external vendors or stakeholders when required
• Maintain an organised filing system for documents, records and confidential information.
• Provide additional support to the EA to CMO in adhoc administrative tasks.

Skills

Administrative support

Calendar management

Stakeholder engagement

MS Office

Attention to detail

Tools

MS Office

MS Teams

Job description

NRMA in Sydney is seeking a highly organized Team Co-ordinator to join the Membership team, supporting the General Managers and helping keep priorities, papers and meetings on track in a fast-paced environment.

This full-time, hybrid role requires three days in our Sydney CBD or Olympic Park offices with the option to work two days from home. You will coordinate calendars, prepare papers, plan events, and liaise with executives and external partners to keep operations running smoothly.